What are the responsibilities and job description for the Office Administrator position at Parishbuilders?
Job Title: Office Administrator
Company: Parishbuilders
Location: Geismar, Louisiana
About Us:
Parishbuilders is a leading company in the roofing and construction industry. We pride ourselves on providing excellent service and quality workmanship.
Job Summary:
We are seeking a friendly and organized Office Administrator to be the first point of contact for our company. You will play a crucial role in providing a positive and professional experience for our visitors and callers. The ideal candidate will have excellent communication, multitasking, and administrative skills.
Responsibilities:
- Greet and welcome all visitors with a warm and professional demeanor.
- Answer incoming calls promptly and politely, providing information or directing calls.
- Respond to client emails and messages in a timely and clear manner.
- Schedule and confirm appointments for clients and staff using Google Calendar.
- Maintain an organized calendar for meetings, appointments, and deadlines.
- Assist clients with insurance claim questions and paperwork.
- Process incoming and outgoing mail.
- File and organize customer records, invoices, and contracts.
- Monitor office supplies and submit orders as needed.
- Prepare and maintain documentation for projects.
- Track and organize work orders.
- Assist with billing questions, payment processing, and invoice creation.
- Ensure the front office is neat, organized, and welcoming.
- Assist with light bookkeeping tasks, such as data entry.
- Provide general clerical support (photocopying, scanning, faxing).
- Perform other administrative duties as assigned.
Qualifications:
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Proficiency in:
- Insurance Claims
- Customer Service
- Marketing/Social Media
- Scheduling
Compensation and Benefits:
- Starting Pay: $16 per hour
- Pay Review: Performance-based raises may be considered after 6 months.
- Full-time position: Monday to Friday, 7:30 AM - 4:00 PM with a 30 minute break.
- Training provided on SOPs, customer service, software, and company policies.
We look forward to hearing from you!
Job Type: Full-time
Pay: From $16.00 per hour
Expected hours: 40 per week
Benefits:
- Referral program
Schedule:
- Monday to Friday
Application Question(s):
- Describe a situation where you had to explain a complex issue to someone who was unfamiliar with the topic. How did you ensure they understood?
- What strategies do you use to manage your time and avoid feeling overwhelmed when you have a lot to do?
- How important do you think accuracy is in this role, and why?
- Describe a time when you identified a problem at work and took steps to solve it. What was your approach?
Ability to Commute:
- Geismar, LA 70734 (Required)
Work Location: Hybrid remote in Geismar, LA 70734
Salary : $16