What are the responsibilities and job description for the Secretary II position at Parrish Medical Center?
Department:
Food And Nutrition
Food And Nutrition
Schedule/Status:
7am-330pm; Full Time
Standard Hours/Week:
40
General Description:
Under the general supervision of the Director of Food and Nutrition Services, provides specialized secretarial support requiring advanced knowledge and experience involving discretion and confidentiality. Position processes financial information, maintains records, processes accounts payable, maintains department payroll, and costs out food service nourishments and department requisitions. Coordinates and executes catering functions, including cost accounting. Performs filing, typing, and other clerical duties. Maintains food service monthly financial records and all department cost allocations. Performs limited support functions for Environmental Services Department to include accounts payable processing.
The position shall exemplify the desired Culture of Choice® and philosophies of Parrish Healthcare.
Key Responsibilities:
- Processes all Accounts Payable Invoices for both Food and Nutrition (FNS) and Environmental Services (EVS) departments. Maintains department checkbooks for all cost categories including food costs, supply costs, etc. and performs expense trending. Works with vendors to reconcile monthly payment status.
- Maintains department payroll information including time clock management and special pay entry. Submits department payroll bi-weekly as scheduled. Maintains department attendance records for hourly care partners.
- Maintains SDS for both FNS and EVS departments and supports EVS department in coordination of hospital-wide SDS program
- Cash Handling and retail support – Handles sales reconciliation and deposits of retail sales and change orders, as well as prepares and prints all menus and postings for café, in the absence of the Retail Manager.
- Cost Allocation – Costs out all items to be charged, monthly, to hospital departments, including floor supplies, catering functions, patient nourishments, department requisitions and any other related charges, including café vouchers, coupons and meal tickets. Updates allocation pricing on a quarterly basis.
- Maintains department records including all monthly HACCP logs, financial records, employee files, and catering information. Maintains and creates department forms for easy access to needed items.
- Coordinates all catering requests with other departments including developing menus, costing information, special requests, etc. Executes or assists in the execution of catered functions.
- Maintains and prints food labels for café Grab and Go packaged items.
- Orders all office supplies and maintains office supply inventory
- Performs general clerical duties including mail management, filing, typing, placing phone calls, filing work orders and placing needed service calls
- Performs similar or related duties as assigned.
- Knows fire, disaster and safety procedures and regulations as it pertains to the work area
Requirements:
Formal Education
- High School Diploma or GED required.
Work Experience
1 year to < 2 years (general bookkeeping experience preferred)
1 year to < 2 years (general bookkeeping experience preferred)
Licenses, Certifications
NA
Full Time Benefits:
Eligible to participate in a number of PMC-sponsored benefits, including:
- Benefits Start on Day 1
- Health, Dental and Vision Insurance
- 403(b) Retirement Program
- Tuition Reimbursement/Educational Assistance
- EAP, Flex Spending, Accident, Critical and Other Applicable Benefits
- Annual Accrual of 152 Personal Leave Bank (PLB) Hours
