Project Coordinator and Admin

Position Summary

Particle Communications is seeking a Project Site Administrator to support daily operations at our project sites. This role is responsible for coordinating administrative tasks, managing documentation, and ensuring compliance with project requirements. The ideal candidate will be highly organized, detail-oriented, and capable of handling multiple responsibilities in a fast-paced construction and telecommunications environment.

Key Responsibilities:

• Provide administrative support to project supervisors, field teams, and subcontractors.

• Maintain and organize project documentation, contracts, permits, and reports.

• Track project progress, update schedules, and assist in workforce coordination.

• Assist with procurement, inventory management, and equipment tracking.

• Process timesheets, invoices, and expense reports for project personnel.

• Ensure safety documentation and compliance records are up to date.

• Coordinate meetings, site visits, and communication between teams.

• Handle correspondence with clients, vendors, and regulatory agencies.

• Support human resources functions, including onboarding and training records.

• Maintain office supplies, site logistics, and general administrative duties.

Qualifications:

• 3 years of experience in administrative, project coordination, or site administration roles, preferably in construction, telecommunications, or infrastructure projects.

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and project management software.

• Experience with document control, procurement processes, and workforce tracking.

• Excellent organizational, communication, and problem-solving skills.

• Ability to work independently and coordinate multiple project tasks efficiently.

• Understanding of construction and safety regulations is a plus.

• Experience with ERP systems, QuickBooks, or project tracking software is a plus.

• Valid driver’s license and ability to travel to project sites if required.

If you’re eager to join a growing company and thrive in dynamic, fast-pace work environments, we welcome your application to join Particle Communications and look forward to connecting

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• Employee discount
• Paid time off

Compensation Package:

• Weekly pay

Schedule:

• Monday to Friday
• Overtime

Work Location: In person

Salary : $18 - $22