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Assistant Office Manager -Japanese/English bilingual Job Num: 56761

Pasona N A, Inc.
Glendale, IL Full Time
POSTED ON 2/8/2025
AVAILABLE BEFORE 5/8/2025

Assistant Office Manager -Japanese / English bilingual Job Num : 56761

Job Description

About Us : We are a small but dynamic company specializing in the packaging industry. We are seeking an organized and detail-oriented Assistant Office Manager to handle our accounting operations and ensure the smooth running of our office.

Key Responsibilities :

Accounting and Financial Management

  • Perform full-cycle bookkeeping, including accounts payable, accounts receivable, and general ledger management.
  • Act as the primary liaison with the external accounting firm for all outsourced tasks, including month-end closing, general expense management, payroll processing (ADP), and tax compliance.
  • Provide necessary documentation and information to the accounting firm in a timely manner.
  • Review financial reports prepared by the accounting firm and ensure accuracy.

Office Administration

  • Oversee day-to-day office operations, including supplies management and office maintenance coordination.
  • Act as the primary point of contact for external vendors and service providers.
  • Manage office communications and documentation.
  • Human Resources Support

  • Assist with employee onboarding and maintain personnel records.
  • Track and report employee attendance, leave, and benefits.
  • General Support

  • Provide administrative support to management and team members as needed.
  • Identify and implement process improvements to enhance office efficiency.
  • Qualifications :

  • Proven experience in office management or a similar role.
  • Japanese skill. (Communication with Japan HQ)
  • Familiarity with accounting principles and financial management.
  • Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook).
  • Excellent organizational and multitasking skills.
  • Ability to work independently and prioritize tasks effectively.
  • Attention to detail and a commitment to accuracy.
  • Strong communication skills, both written and verbal.
  • Preferred Qualifications :

  • Experience working in a small office environment.
  • Familiarity with local tax laws and regulations.
  • Basic knowledge of HR practices.
  • To apply, please email your resume to amassholder@pasona.com

    Job Details

    City : Glendale Heights

    State : IL

    Job Type : Permanent Job

    Salary High : 70000.00

    Salary Low : 60000.00

    Languages : English;Japanese

    Hours of Operation : 08 : 0017 : 00 (Lunch : 12 : 00~13 : 00)

    Benefits : Health Ins;Dental Ins;Vision Ins;401K;Paid Time Off

    Contact Information

    Job Owner : Ayaka Massholder

    Job Owner Email : amassholder@pasona.com

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