What are the responsibilities and job description for the High-Level Assistant position at Pathways Personnel?
Pathways Personnel is a global staffing leader offering unparalleled opportunities for growth. We are currently seeking a highly skilled Executive Assistant to support a senior executive in our San Francisco office.
Job Summary:
- Provide administrative support to a senior executive, including scheduling and calendar management.
- Process and respond to all correspondence, ensuring timely communication and confidentiality.
- Prepare reports, conduct research, draft correspondence, and maintain electronic communications for the executive.
- Arrange travel logistics, including transportation, accommodations, and itinerary details.
- Organize meeting materials, ensure timely distribution of agendas and documentation, and coordinate administrative tasks.
- Support client-related administrative functions, including conflict checks, expense reporting, timekeeping, CLE compliance, licensing, and engagement documentation.
Qualifications:
- Bachelor's degree or equivalent experience.
- 5 years supporting executive-level roles as an Executive Assistant.
- 10 years of administrative experience in professional services industries.
- Proficiency in Microsoft Office suite, iManage, and related firm applications.
- Availability for overtime and flexible in-office scheduling (4 days/week, 5th day as needed by Executive).
- Excellent communication, proofreading, confidentiality, prioritization, and deadline-management skills.
