Accounts Payable Specialist

Description

Our business keeps growing and we are adding a Accounts Payable Specialist position to our dynamic Finance team. The role requires someone with the ability to balance between maintaining trustful vendor/subcontractor relationships and ensuring the integrity of our AP function. The role will have a daily, ongoing impact on our business by keeping us on track with company payables, and on good terms with our valued suppliers and sub-contractors.  

Requirements

Major Responsibilities:

• Provide timely professional accounting support to internal staff & external suppliers
• Ensure accounts payable accuracy for financial, audit and tax purposes
• Support the projects/job closing process during the last week of the month
• Post transactions, process invoices and reconcile financial data

Day-to-Day Duties:

• Vendor management
• Support the Vendor Manager with the set up and onboarding of new Vendors (subcontractor agreements, Certificate of Insurance, etc.)
• Verify necessary documents/COI are in place before executing vendor payments
• Supplier payments
  • Follow-up on unapproved Invoices and obtain necessary approvals;
  • Process, pay and reconcile invoices in an accurate, efficient, and timely manner
  • Perform invoice and other AP data entry in the General Ledger
  • Perform corporate card and accounts payable account reconciliations monthly
  • Prepare and process the weekly AP vendors and subs payment run
• Operating and project-related expenses
  • Request, follow-up, submit and monitor Menards transaction rebates;
  • Obtain receipts and code the company’s Commercial Card transactions in GL
  • Job cost temporary labor expenses and other project-related payables
• Review and reconcile invoicing and payments when closings assigned jobs
• Perform journal entries to charge jobs/projects with internal cost allocations

Essential Skills:

· Understanding of basic principles of accounting and bookkeeping

· Superb time management skills and detail orientation

· Solid accounts payable and account reconciliation skills

Education and Work Experience Qualifications:

· Associate’s Degree (in Accounting or a related field preferred)

· Accounts Payable experience (3 years preferred) 

· Experience with accounting software (QuickBooks preferred) and  online Accounts Payable platforms (Bill.com preferred)

Within the last 7 years there can be no felony convictions ; and no misdemeanor convictions involving intentional injury or loss to person or property or endangerment of others while under the influence of alcohol or other substances.