What are the responsibilities and job description for the AP Specialist position at Pavilion Construction?
Summary: You set the tone for our relationship with vendors and partners. With accuracy and timeliness, you do more than make sure bills are paid on time and discrepancies promptly resolved. You reinforce our reputation. We are looking for someone who can recognize the various needs and present solutions. We are looking for a self-starter and critical thinker. Most importantly, we are looking for a teammate. Pavilion's culture embraces the notion that we all perform better when we are enjoying our work, overcoming challenges, learning, achieving, and yes, winning. Winning should be shared. Lessons learned, humbly and invitingly shared as well.
Essential Duties and Responsibilities may include the following but other duties may be assigned.
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· Accounts Payable for overhead and project general condition invoices: research, allocate, data entry, posting, payable inquiries, weekly payment processing, and review of monthly statements. · Process recurring monthly overhead payables: health benefits, rents, vehicle loans & leases, employee cellular, fleet fuel, and printers/copiers. This includes maintaining any supplemental worksheets. · Maintain accounts payable coding matrices. · Research any outstanding vendor payments before being stale-dated. · Weekly input of company credit card transactions. · Process employee expense reports: review for accuracy, compliance to policy, and process in Viewpoint Accounting Software. |
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· Calling vendors for W-9's and compliance. · Research and resolve invoice discrepancies and issues. · Correspond with vendors and respond to inquiries. |
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· Back-up to Accounts Payable Lead, as necessary. · Any other additional responsibilities as assigned. |
Supervisory Responsibilities: This job has no supervisory responsibilities but will be the go-to person for other team members to resolve minor issues.
Competencies: To perform the job successfully, an individual should demonstrate the following competencies:
- Problem Solving and Initiative- Able to identify different ways of gathering information and is skillful at analyzing what is found.
- Oral Communication - Speaks clearly and persuasively in positive or negative situations; listen's and gets clarification; responds well to questions; demonstrates group presentation skills.
- Written Communication - Writes clearly and informatively; edit's work for spelling and grammar; varies writing style to meet needs; able to read and interpret written information.
- Teamwork - Balances team and individual responsibilities; gives and welcomes feedback; supports everyone's efforts to succeed.
- Organizational Support - Follows policies and procedures; completes accounting tasks correctly and on time; supports organization's goals and values.
- Planning/Organizing - Prioritizes and plans work activities; uses time efficiently.
- Dependability - Follows instructions, responds to management direction; keeps commitments; completes tasks on time or notifies appropriate person with an alternate plan.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
- 1 years of experience in accounts payable.
- 1 years of experience using Viewpoint, or any other ERP construction software, is a plus.
- General knowledge of full-cycle and double-entry accounting helpful
- Associate's degree in accounting, Business Administration, Finance or a related field of study preferrable
Computer Skills
To perform this job successfully, an individual should be able to 10-key and have knowledge of Microsoft Office, Word, Excel (simple formula functions and pivot tables), and Outlook software. Knowledge of Vista by Viewpoint a plus.
Salary : $45,000 - $60,000
