Administrative Coordinator

Promotes the values of Pearl Health Clinic within the Clinical Departments and the Community

Service

• Work collaboratively with others

Hope

• View challenges as opportunities for growth
• Take steps to promote professional development of staff

Solutions

• Solve problems with ambition and pragmatism
• Work to achieve organizational goal

Responsibilities – Administrative Coordinator; Community Programs/ Counseling

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients
• Maintains digital filing systems as assigned
• Maintains scheduling system for management and supervisors
• Retrieves information as requested from records, email, minutes, and other related documents and prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules meetings and appointments for managers or supervisors
• Records and distributes minutes or other records for meetings
• Assist with weekly billing of Community Programs department by compiling, reviewing, and editing billing information
• Maintain accurate billing for outside vendors when applicable
• Input and scan confidential information into the computer data system as needed.
• Manage tracking of applicants, call to pre-screen, schedule interviews, send offer letters, contracts to applicants. Coordinate hiring with Human Resources.
• Assist Counseling Manager with administrative tasks related to the clinic
• Maintain records for certification and trainings; act as administrator for outside vendor systems (ICANs)
• Assist with the monthly analysis of revenue, wage information, and encounters for the clinic
• Manage, edit, and upload client lists and team lists
• Audit and approve counselor timesheets
• Manage and approve PTO and time change requests for the counseling division.
• Maintain Time Off Calendars for the counseling management team.
• Monitor incoming correspondence for ICANS ROI’s and CBRS authorizations
• Upload specific client information to the EMR and maintain tracking of records
• Other duties as assigned by Community Programs Manager, Counseling Manager and Clinical Director

Job Type: Full-time

Pay: $16.50 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Idaho Falls, ID 83406: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Computer skills: 2 years (Required)

Work Location: In person

Salary : $17 - $22