What are the responsibilities and job description for the Administrative Operations Coordinator position at Peerless Inc?
About Us:
At Peerless, we pride ourselves on fostering a dynamic and collaborative environment where every team member plays a meaningful role. As a leading manufacturing company based in Buffalo, New York, we are committed to teamwork, innovation, and operational excellence. We are looking for a highly organized and tech-savvy Administrative Operations Coordinator to support company-wide communication, organization, and efficiency. This role will be integral in ensuring seamless collaboration between departments, managing administrative functions, and leveraging technology to streamline operations. If you thrive in a fast-paced environment and enjoy making an impact across teams, this is the role for you!
About You:
You are an energetic and detail-oriented professional who excels at keeping things organized, communicating effectively, and using technology to improve efficiency. You have a proactive and positive attitude, enjoy problem-solving, and can juggle multiple priorities with ease. You are tech-savvy and comfortable using a variety of software tools to manage calendars, documents, and workflows. Most importantly, you love being the go-to person who keeps everything running smoothly across sales, marketing, production, and administration.
About The Job:
As an Administrative Operations Coordinator, your primary focus will be providing exceptional customer service and administrative support to our team and clients. You’ll play a key role in building strong relationships, supporting the President and COO, and ensuring the reception area sets the tone for our professional and welcoming environment.
Key Responsibilities:
· Executive Support:
o Assist the President and COO with calendar management, scheduling meetings, arranging travel, and preparing reports or presentations.
· Customer Service:
o Serve as a friendly and helpful point of contact for clients and customers, providing a personal and professional touch.
· Office Administration:
o Keep the office running smoothly by managing supplies, handling correspondence, and maintaining an organized workspace.
· Reception Duties:
o Welcome visitors, manage phone calls and emails, and ensure everyone has a positive first impression.
· Meeting Coordination:
o Prepare for and organize meetings, including setting up conference rooms, managing agendas, and ensuring materials are ready.
· Event Assistance:
o Help plan and coordinate internal events and team activities.
· Communication:
o Act as a liaison between departments and external partners, ensuring smooth communication and workflow.
· Support for Sales, Marketing, and Production Teams:
o Provide cross-functional administrative assistance to ensure alignment between departments.
Key Qualifications:
· High level of organizational skills and ability to manage multiple priorities.
· Exceptional verbal and written communication skills.
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Suite, CRM software, and other business technologies.
· Strong problem-solving skills with a proactive and positive attitude.
· Ability to work independently, anticipate needs, and maintain attention to detail.
· Comfortable working in a fast-paced environment while maintaining accuracy and efficiency.
· Prior experience in administrative, operations, or office coordination roles is preferred.
Education and Experience:
· High school diploma or equivalent required; Associate or Bachelor’s degree preferred.
· 3 years of experience in a customer-facing or administrative role.
Salary:
- $45,000 - $55,000 Annually
The advertised pay range represents what we believe at the time of this job posting, that we would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range.
Why Join Us?
In addition to a competitive salary and benefits package, this position offers room for growth and advancement within the company. At Peerless, you will benefit from ongoing training and development opportunities in a supportive and collaborative work environment, empowering you to reach your full potential.
Peerless is deeply committed to the principles of equity, diversity, and inclusiveness and seeks to create a pluralistic community for all staff. Peerless is an Equal Opportunity employer. Minorities, women, and individuals with disabilities are encouraged to apply.
Salary : $45,000 - $55,000
