What are the responsibilities and job description for the Executive Assistant/ Executive Admin Assistant position at Pegasus Knowledge Solutions, Inc.?
Title: Executive Administrator
Location : Evanston IL- 3 days in Office.
Duration : 6 Months Contract with possible extension.
About the Role: We are seeking a highly organized, dependable, and presentable Executive Administrator to support 2-3 Senior Directors. This role requires exceptional multitasking abilities, excellent communication skills, and the capability to manage complex schedules and travel arrangements. The ideal candidate will act as a trusted partner, ensuring the smooth operation of administrative tasks and contributing to the productivity of the leadership team.
Key Responsibilities:
Calendar Management:
- Coordinate and manage calendars for 2-3 Senior Directors.
- Schedule meetings, appointments, and conference calls, ensuring alignment with priorities.
- Proactively resolve scheduling conflicts and ensure timely communication of changes.
Travel Arrangements:
- Organize domestic and international travel itineraries, including booking flights, accommodations, and transportation.
- Track and monitor flight schedules to ensure seamless travel experiences.
- Prepare detailed travel itineraries and ensure all necessary arrangements are confirmed.
Administrative Support:
- Prepare meeting agendas, presentations, and reports as needed.
- Handle confidential and sensitive information with discretion.
- Maintain organized records and files for quick and easy retrieval.
Professional Representation:
- Act as the first point of contact for the Senior Directors, demonstrating professionalism and a welcoming demeanor.
- Represent the company with professionalism in all interactions with clients, partners, and team members.
Organizational Excellence:
- Ensure smooth day-to-day operations by anticipating and addressing administrative needs.
- Identify opportunities for process improvement and implement solutions to enhance efficiency.
Qualifications:
- Proven experience as an Executive Administrator, Executive Assistant, or similar role.
- Exceptional organizational and time management skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
- Professional appearance and demeanor.
- High level of dependability and discretion.
If interested, please send us your resume at sjain@pksi.com
