What are the responsibilities and job description for the Executive Administrator/Admin Assistant position at Pegasus Knowledge Solutions?
Job Details
About the Role: We are seeking a highly organized, dependable, and presentable Executive Administrator to support 2-3 Senior Directors. This role requires exceptional multitasking abilities, excellent communication skills, and the capability to manage complex schedules and travel arrangements. The ideal candidate will act as a trusted partner, ensuring the smooth operation of administrative tasks and contributing to the productivity of the leadership team.
Key Responsibilities:
Calendar Management:
- Coordinate and manage calendars for 2-3 Senior Directors.
- Schedule meetings, appointments, and conference calls, ensuring alignment with priorities.
- Proactively resolve scheduling conflicts and ensure timely communication of changes.
Travel Arrangements:
- Organize domestic and international travel itineraries, including booking flights, accommodations, and transportation.
- Track and monitor flight schedules to ensure seamless travel experiences.
- Prepare detailed travel itineraries and ensure all necessary arrangements are confirmed.
Administrative Support:
- Prepare meeting agendas, presentations, and reports as needed.
- Handle confidential and sensitive information with discretion.
- Maintain organized records and files for quick and easy retrieval.
Professional Representation:
- Act as the first point of contact for the Senior Directors, demonstrating professionalism and a welcoming demeanor.
- Represent the company with professionalism in all interactions with clients, partners, and team members.
Organizational Excellence:
- Ensure smooth day-to-day operations by anticipating and addressing administrative needs.
- Identify opportunities for process improvement and implement solutions to enhance efficiency.
Qualifications:
- Proven experience as an Executive Administrator, Executive Assistant, or similar role.
- Exceptional organizational and time management skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
- Professional appearance and demeanor.
- High level of dependability and discretion.
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.
