Executive and Communications Assistant

PSA Penn Terminals is seeking a self-motivated, organized and collaborative individual with a “customer service” approach to serve as the Executive and Communications Assistant accountable for providing exceptional administrative support to the Senior Management team and assist with internal/external communications. The individual must demonstrate a high degree of confidentiality when handling matters that are sensitive and confidential in nature. A proactive approach is essential for success in this role, taking the initiative to anticipate needs before they arise.

WHAT WE OFFER: We offer you an exciting career at the forefront of world trade. Working with the best people in a global team culture with future growth opportunities in an industry that has a significant impact on the world economy. We’re proud of our people who define our company’s industry leadership, global team culture and customer-centric focus every day. When you join our team, you become part of a truly diverse and global organization, thriving in a fast-paced, value-driven work environment. Here, you'll have the opportunity to grow professionally, shape and advance our career, and leverage industry-leading talent development resources. You'll enjoy collaborating with colleagues from around the world, broadening your perspectives and enriching your professional journey. We offer competitive compensation and benefits for full-time employees including health, dental and vision insurance, a 401k savings plan with an employer match, annual bonus potential and paid vacation time.

GLOBAL SCOPE: PSA Penn Terminals is part of PSA International, which is headquartered in Singapore. PSA Penn Terminals is well positioned to play a significant role in global trade, creating opportunities that help shippers/receiver, ocean carriers and BCO’s succeed in an ever-changing world. Our vision is simple: PSA Penn Terminals is a solution provider for niche ocean carriers, trading in both dry and refrigerated containerized cargoes. PSA BDP is a member of the PSA Group and has secured itself as a leading provider of global, integrated supply chain, transportation and logistics solutions.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Assist with Sales and Marketing tasks, including the ability to create visually appealing power point presentations and developing engaging content to support campaigns and initiatives.
• Schedules and organizes activities such as meeting and travel itineraries, along with coordination of calendars, and gift reporting.
• General website updates.
• Participate in planning of company events.
• Facilitate internal communications, announcements and scheduling of company-wide initiatives which requires engagement and rapport with all departments.
• Optimizing external communications through social media platforms.
• Implementation of company intranet.
• To perform General Administrative Tasks and other duties as required
• All other duties as assigned.

• High School diploma.
• Two years of administrative experience.
• A well organized and self-directed individual with strong written and verbal communication skills. Ability to draft professional correspondence and presentations.
• Highly motivated, self-starter, who is willing to step in on new assignments anytime with minimal instruction and guidance. Comfortable taking on a variety of tasks and driven to succeed.
• Strong organization and time management skills with a collaborative communication approach.
• Team player with solutions-focused mindset with strong Interpersonal skills.
• Strong skills with MS Word, Excel, PowerPoint, Outlook, One Drive and social media platforms. Proficient in Photoshop and Canva.
• Rare but occasional travel needs; 5%
• Must possess a valid driver’s license, passport and be able to meet the government criteria to obtain a TWIC card (https://www.tsa.gov/for-industry/twic)