Meeting Services Associate Manager

PepsiCo products are enjoyed by consumers more than one billion times a day in more than 200 countries and territories around the world. PepsiCo generated more than $79 billion in net revenue in 2021, driven by a complementary beverage and convenient foods portfolio that includes Lay’s, Doritos, Cheetos, Gatorade, Pepsi-Cola, Mountain Dew, Quaker, and SodaStream. PepsiCo's product portfolio includes a wide range of enjoyable foods and beverages, including many iconic brands that generate more than $1 billion each in estimated annual retail sales.

Guiding PepsiCo is our vision to Be the Global Leader in Beverages and Convenient Foods by Winning with PepsiCo Positive (pep ). pep is our strategic end-to-end transformation that puts sustainability and human capital at the center of how we will create value and growth by operating within planetary boundaries and inspiring positive change for planet and people. For more information, visit www.pepsico.com.

Situatied within our Internal Communications team, and reporting to the Director of Event Production & Meeting Services, you will lead large-scale meeting planning and execution for PepsiCo corporate. Our internal events are designed to engage, inspire and celebrate people, while key external events are designed to elevate PepsiCo’s business and reputation. You will focus on developing program strategy and successfully execute large-scale, high-profile meetings and events across the business.

This is the perfect role for you if you are an experienced meeting services professional that is well-versed in all aspects of event planning, have an in-depth knowledge of strategy and budget management, and a deep understanding of meeting services best practices, a clear understanding of and experience with hotels, convention centers, other event venues!

This role is based in Purchase, NY

Responsibilities include:

• Serve as point of contact with stakeholders and hotel representatives for all programs
• Oversee research and recommendations of event locations through PepsiCo’s procurement process
• Create RFPs working with the team and internal stakeholders
• Manage and analyze stakeholder budgets per program, per event
• Manage recruitment of onsite staff, including scheduling and onsite supervision
• Oversee all event logistics to ensure successful execution
• Supervise planning and logistics for exhibits and trade shows, when included in a stakeholder’s program
• Troubleshoot all related stakeholder issues to resolution

Primary administrative responsibilities include:

• Create Statements of Work and contracts for each stakeholder program
• Accounting turnover of each contract to the company’s accounting team 
• Reconcile budget as it relates to contracts after each event
• Work closely with the registration team and the registration coordinator to ensure all registration requirements are met for each event
• Monitor timely invoicing as it relates to contracts, working with the accounting team or finance manager
• Ensure all documents are processed correctly and signed off in a timely manner
• Manage direct report’s professional skills and development plans

Compensation and Benefits:

• The expected compensation range for this position is between $81,000- $135,600 based on a full-time schedule
• Location, confirmed job-related skills and experience will be considered in setting actual starting salary
• Bonus based on performance and eligibility; target payout is 10% of annual salary paid out Annually.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan

Minimum Qualifications:

• 5 years of experience in all aspects of meeting and event management, including:
  • supervisory experience
  • onsite logistics experience
  • experience managing executive-level meetings
  • planning events for large groups of 500 people
• Creating an event budget, continually managing a budget, and reconciliation of budget at the end of the event
• Proficiency in database management (Registration tools, Apps, Cvent etc.)
• Some travel required (10-20%)

Preferred Qualifications:

• Detailed understanding of event and conference contract terms and conditions and experience with contract negotiations
• Proficiency in Microsoft Office
• Strong interpersonal and relationship-building skills, especially with senior-level professionals, cross-functionally, and with agency partners
• Must be a self-starter, detail-oriented, and an attentive listener
• Motivated team player with the desire to learn and grow
• Ability to thrive in high-pressure situations

Note : COVID-19 vaccination is a condition of employment for this role.  Please note that all such company vaccine requirements provide the opportunity to request an approved accommodation or exemption under applicable law

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.

Please view our Pay Transparency Statement

Salary : $79 - $81,000