What are the responsibilities and job description for the Administrative Assistant position at Performance Pallet Llc?
OVERVIEW
This position plays a key role in assisting with the daily administrative operations of Performance Corp.
Summary: Perform a wide range of administrative and office support activities to facilitate the efficient operation of the organization.
ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties may be assigned.
General Responsibilities:
Primary receptionist for all incoming calls, including directing phone calls and responding to general inquiries
Maintain and communicate appointments/arrivals to appropriate administrative or production staff
Perform data entry functions from production paperwork
Enter recurring customer orders into the ERP system, including weekend orders for specific customers on Saturdays & Sundays.
Scan and file documents into electronic folders
Maintain & order office supplies to ensure appropriate items are in stock when needed
Process and scan Certificate of Insurances
Manage specific company/employee programs such as Performance clothing orders, anniversary gifts, etc.
Process and distribute daily mail
Manage Forms and other company documents including creating, printing and laminating requested documents/signs
Assist in the preparation and coordination of company events
Complete other duties as requested or assigned
QUALIFICATIONS & SKILLS To perform this job successfully, an individual must be able to perform each duty satisfactorily. Candidates should possess the following qualifications:
Bilingual in Spanish/English is strongly preferred
Highly organized
Strong attention to detail
Excellent computer skills with experience in Microsoft Office
Proactive and self-starter
Excellent communication skills both in person and on the phone
Ability to prioritize and multi-task
Ability to solve practical problems
Positive attitude
Professional and trustworthy
Education & Experience
o High school Diploma
WORK ENVIRONMENT
General work conditions are those that are typically found in an office setting.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee may be exposed to dust particles. The noise level in the work environment is usually moderate.
This position plays a key role in assisting with the daily administrative operations of Performance Corp.
Summary: Perform a wide range of administrative and office support activities to facilitate the efficient operation of the organization.
ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties may be assigned.
General Responsibilities:
Primary receptionist for all incoming calls, including directing phone calls and responding to general inquiries
Maintain and communicate appointments/arrivals to appropriate administrative or production staff
Perform data entry functions from production paperwork
Enter recurring customer orders into the ERP system, including weekend orders for specific customers on Saturdays & Sundays.
Scan and file documents into electronic folders
Maintain & order office supplies to ensure appropriate items are in stock when needed
Process and scan Certificate of Insurances
Manage specific company/employee programs such as Performance clothing orders, anniversary gifts, etc.
Process and distribute daily mail
Manage Forms and other company documents including creating, printing and laminating requested documents/signs
Assist in the preparation and coordination of company events
Complete other duties as requested or assigned
QUALIFICATIONS & SKILLS To perform this job successfully, an individual must be able to perform each duty satisfactorily. Candidates should possess the following qualifications:
Bilingual in Spanish/English is strongly preferred
Highly organized
Strong attention to detail
Excellent computer skills with experience in Microsoft Office
Proactive and self-starter
Excellent communication skills both in person and on the phone
Ability to prioritize and multi-task
Ability to solve practical problems
Positive attitude
Professional and trustworthy
Education & Experience
o High school Diploma
WORK ENVIRONMENT
General work conditions are those that are typically found in an office setting.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee may be exposed to dust particles. The noise level in the work environment is usually moderate.
