What are the responsibilities and job description for the Office Coordinator position at Personal Branding?
We are seeking a collaborative and supportive team with a positive attitude and strong interpersonal skills to join our growing organization. This position requires excellent communication skills, strong attention to detail, and clear understanding of administrative tasks.
Responsibilities Include :
- Oversee office calendar by assisting with scheduling meetings, sending out calendar invites, and scheduling follow-up with internal and external email accounts.
- Answer multi-line phones in a prompt and professional manner and route calls to the correct division or office personnel.
- Follow up with project managers and superintendents to ensure they meet department and construction deadlines by tracking project milestones.
- Prepare vendor invoices to be process by reviewing and gathering approvals for payments.
- Issue subcontracts and change orders to subcontractors.
- Accurately input data related to project timelines, budgets, and materials into company systems and generate reports as required by project managers.
- Ensure that all construction projects comply with safety regulations and maintain proper documentation, including certificates of insurance, safety plans, and permits.
Qualifications :
