What are the responsibilities and job description for the Office Manager position at PERSONALIZED INDEPENDENT LIVING OPORTUNITIES & TRAING SER?
Job Details
Description
Are you a detail-oriented, organized, and people-loving individual ready to make a difference? Personalized Independent Living Opportunities & Training Services, Inc. is seeking a PART TIME Office Manager to be the backbone of our administration team!
What You’ll Do:
🌟 Office Management: Oversee and organize the front office, including the reception area, conference room, and supply closets.
🌟 Communication: Answer incoming calls, direct them to the appropriate staff, and manage messages.
🌟 Mail Handling: Receive, distribute daily incoming mail, and take outgoing mail to the post office at the end of each day.
🌟 Visitor Support: Greet and direct visitors, ensuring they are welcomed and directed to the right department.
🌟 Clerical Support: Assist with filing, photocopying, faxing, collating, and any other administrative tasks as needed.
🌟 Office Supplies: Monitor office inventory, order supplies, and ensure they’re distributed across various programs.
🌟 Scheduling: Help schedule meetings, assist in setting up Manager meetings, and assist in organizing job assignments for seasonal students.
🌟 Assist Executive Director: Provide clerical and administrative support as requested, including drafting letters, memos, and reports.
🌟 Ensure Office Operations: Manage office equipment (copiers, postage meter), contact for service as needed, and coordinate express mail pick-ups (FedEx, UPS).
🌟 Confidentiality and Compliance: Ensure the office operates in compliance with organizational policies, including background checks, drug testing, and record-keeping.
🌟Family & Employee Newsletter Development
Why Join Us?
✅Part – Time Position: Monday, Wednesday, & Friday, 8:30 AM – 5:00 PM
✅ Great Work Environment: Be part of a team that values collaboration and service.
✅ Competitive Industry Salary: We offer a competitive salary based on experience.
✅ Equal Opportunity Employer: We are committed to diversity and inclusion.
If you thrive in a dynamic environment, enjoy helping others, and want to contribute to a mission-driven organization, we want to hear from you!
💼 Apply Now and Take the Next Step in Your Career! 💼
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Qualifications
✔️ At least 2 years of front desk experience
✔️ Strong Microsoft Office skills (Word, Excel, PowerPoint)
✔️ Excellent organization, communication, and multitasking abilities
✔️ A proactive attitude, with the ability to prioritize and take direction
✔️ Customer service experience a plus!
Salary : $47,000
