Job Description
Job Description
- Applicants must reside in one of the following states : FL, GA, NC, NJ, NY, or SC
Department : Facilities
Reports To : Director of Development and Procurement
The Development Coordinator is a detail-oriented professional supporting Petfolk's growth initiatives. This role focuses on project coordination, vendor and contractor management, procurement, facilities support, and operational readiness for new and existing locations.
Success requires exceptional organization, problem-solving, and communication skills to ensure projects are completed on time, within budget, and to standard, contributing to Petfolk's operational excellence.
Key Responsibilities
Vendor and Procurement Support
Support procurement of equipment, signage, graphics, and fixtures, ensuring quality and timely delivery.Serve as vendor liaison, overseeing deliveries, resolving issues, reviewing invoices, and tracking payments.Collect quotes, compare bids, and prepare reports to aid new and existing vendor negotiations.Project Coordination
Track project timelines, budgets, and milestones; provide updates to leadership.Build tracking tools and dashboards for accurate project monitoring.Collaborate with teams and partners to optimize workflows and address challenges.Operational Readiness and Facilities Management
Oversee utilities and mailbox setup for new / existing locations in line with project timelines.Support facilities tickets, including maintenance, warranty claims, and post-launch concerns.Facilitate tenant improvement allowance tracking, collection and warranty punch walks.Post-Opening Operations
Monitor outstanding items after openings to ensure smooth transitions and compliance between development, facilities, and medical operations.Conduct quality control to confirm new locations meet company standards.Administrative Support
Prepare reports, presentations, and documentation for stakeholders.Coordinate meetings and maintain organized project files.Spreadsheet and Data Management
Use advanced Excel and Google Sheets to analyze and report project data.Maintain detailed tracking sheets for budgets, vendor performance, and facilities tasks.Provide actionable insights to support leadership decisions.Qualifications
Education
Bachelor's degree in Business Administration, Project Management, or related field (degree preferred, not required).Experience
1-3 years in project coordination, procurement, facilities management, or operations in fast-paced environments.Familiarity with procurement processes, vendor management, and facilities support preferred.Experience in multi-site operations (e.g., healthcare, retail, or construction) is a plus.Skills
Strong organizational, multitasking, and attention-to-detail skills.Proficient in digital tools, including advanced Excel, Google Sheets, and AI applications.Effective communicator and collaborator with cross-functional teams and external partners.Familiarity with project and facilities management tools.Key Attributes
Adaptability : Thrives in dynamic environments with varied responsibilities.Problem-Solving : Proactively identifies and resolves challenges.Collaboration : Builds strong relationships to drive projects forward.Proactivity : Takes initiative and manages tasks independently.Work Environment
Environment : Remote role requiring reliable internet and collaborative virtual work skills.Occasional travel (up to 10%) to headquarters or Petfolk locations for meetings and project assessments.
