What are the responsibilities and job description for the Administrative Assistant position at Phase Technologies?
As a Supply Chain Administrative Assistant, you play a vital role in supporting the purchasing department by handling administrative tasks related to procurement and supply chain management. Your responsibilities involve maintaining records, coordinating with vendors, and ensuring smooth operations within the purchasing function. Let’s delve into the details:
Responsibilities:
- Vendor Coordination:
- Communicate with suppliers, vendors, and wholesalers to obtain quotes, negotiate terms, and gather necessary information.
- Assist in maintaining positive relationships with vendors.
- Order Processing and Tracking:
- Place purchase orders for materials, components, and equipment based on inventory needs.
- Track orders from manufacturing locations to retail stores or company warehouses.
- Update internal databases with order details (dates, vendors, quantities, discounts).
- Inventory Management Support:
- Work closely with the Purchasing Manager to coordinate job materials.
- Collaborate with supervisors to maintain schedules, materials, and equipment required for power electronics construction jobs.
- Administrative Tasks:
- Answer incoming calls to the purchasing department.
- Prepare and process purchase orders, contracts, and other procurement documents accurately and efficiently.
- Maintain records, prepare reports, and handle correspondence related to purchasing activities.
Remember, your role directly contributes to the efficient functioning of the purchasing process, ensuring timely availability of materials for power electronics production.
Qualifications:
- Education: A high school diploma or equivalent is typically required.
- Skills:
- Proficiency in Microsoft Office applications (especially Excel and Outlook).
- Strong organizational skills and attention to detail.
- Effective communication and problem-solving abilities.
Pay: $19.00 DOE
Benefits:
- Paid time off (2 weeks)
- Paid Holidays (8 days)
- Health Insurance (multiple plans available)
- Dental Insurance
- Vision Insurance
- Matching 401K Retirement
- Flexible Savings Account
- Health Savings Account
Who We Are:
Phase Technologies is a power electronics manufacturer located in Rapid City, South Dakota. Founded in 1999, Phase Technologies developed the world’s first digital phase converter, called the Phase Perfect® Digital Phase Converter. This was the first major advancement of phase conversion technology in decades. The company expanded the technology into variable frequency drives (VFDs) in the irrigation, water pumping, HVAC, and oil & gas industries.
Specializing in VFDs with Active Front End technology, Phase Technologies produces the only low harmonic, fully regenerative, phase-converting VFD that complies with IEEE 519, the international standard for allowable harmonic levels on utility mains. The company has an extensive product line-up of low harmonic, fully regenerative drives in both three-phase and phase-converting models.
Salary : $19
