What are the responsibilities and job description for the School Bookkeeper position at Phenix City Schools?
BOOKKEEPER - HIGH SCHOOL
JOB TITLE: Bookkeeper - High School
SUPERVISES: N/A
JOB GOAL: To assist the administration of the school’s business affairs so as to provide the maximum educational services for the financial resources available.
QUALIFICATIONS:
1. Possesses High School Diploma.
2. Formal bookkeeping and secretarial training required. Technical or business college and experience preferred.
3. Demonstrates competency in operating assorted business machines and a knowledge of data processing.
4. Demonstrates aptitude or competence for assigned responsibilities.
5. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
REPORTS TO: School Principal
SALARY: To be determined commensurate with the local salary matrix, credentials, and experience.
PERFORMANCE RESPONSIBILITIES:
- Maintains a complete systematic set of records of all financial transactions of the school.
- Records details of school financial transactions in appropriate journals and subsidiary ledgers as outlined on CRT.
- Summarizes and balances entries recorded in individual journals, and ledgers at the end of each month.
- Prepares financial statements, income statements, and cost reports to reflect financial condition of the school.
- Traces errors and records adjustment to correct charges or credits posted.
- Reconciles cancelled checks with bank statements and verifies bank balance with statement.
- Prepares accounts payable on a bi-monthly basis.
- Issues purchase orders in connection with the administration for all proposed expenditures.
- Reports, maintains and submits, as requested payroll records for all personnel.
- Provides accounting services essential to the preparation, administration and control of the school budget.
- Makes certain that purchase orders do not exceed available finances for any account.
- Retains copies of all purchase orders in a register.
- Arranges for substitute teachers from the approved list as needed and informs the principal of personnel absences daily.
- Maintains an adequate supply of blank forms.
- Consults with the principal regarding all reports and their preparation.
- Performs such other tasks and assumes such other responsibilities as may be assigned.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
- Ability to operate typewriter, photocopying machines and computers.
- Ability to communicate clearly and concisely, both orally and in writing.
- Ability to perform duties with awareness of all district requirements and Board of Education policies.
PHYSICAL DEMANDS:
- Regularly required to sit and talk or hear and operate a computer.
- Occasionally required to stand, walk, sit, and talk or hear; reach with hands and arms.
- Occasionally required to use hands to finger, handle as to operate office equipment; reach with hands and arms.
- Must occasionally lift and/or move up to 10 pounds.
- Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT:
- The noise level in the work environment is usually quiet. Position usually demands meeting deadlines with severe time constraints. The employee must work with public and other staff, continuously meeting multiple demands from several people.
TERMS OF EMPLOYMENT:
Twelve-month position. Salary will be based on current salary schedule.
EVALUATION:
Performance of the job will be evaluated in accordance with provisions of the Board’s policy on Evaluation of Professional Personnel.
