What are the responsibilities and job description for the Administrative Assistant, Bayway Refinery position at Phillips?
**Phillips 66 & YOU - Together we can fuel the future**
Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence. Phillips 66 was recognized by Forbes as one of “America’s Best Employers” in 2021.
Learn more about Phillips 66 and watch our video "Trying New Things" by visiting phillips66.com/about.
•*Phillips 66 & YOU - Together we can fuel the future**
The **Administrative Assistant** provides daily business support for the Human Resources Department. This position is accountable for administrative systems, processes, procedures and providing these services in a way that enables an effective and efficient work environment.
•*Responsibilities May Include:**
Assist HR Business Partner / COEs with new hire documentation, processing of paperwork for hires/terminations, promotions, demotions, status change forms, transfer paperwork and various employee personnel actions
Work with HR Business Partner / COEs to coordinate University and Technical recruiting events
Produce accurate and timely reports as requested
Execute a variety of administrative tasks including but not limited to managing current employee email distribution and resource groups, HR file folder access, generating and updating monthly Key Performance Indicators (KPIs), and managing employee records
Ensure employment-related posters are up to date and clearly displayed in employee work areas (Federal and State All-in-One Poster, Federal Contract Poster, and Company All-in-One Poster)
Interact with all levels of management, including support staff and outside vendors
Purchase and maintain the inventory of office supplies for the HR Department
Coordinate meetings and luncheons for HR sponsored events
Willing to complete other duties as assigned by the HRBP Manager
•*Required Qualifications:**
Legally authorized to work in the United States without restrictions
High school diploma or GED equivalent
Valid driver's license
5 years of experience in an administrative role
Intermediate or greater proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
Able to work overtime as required and travel up to 10%
Able to maintain strict confidential information and maintain strict confidentiality
Willing and able to obtain a Transportation Worker Identification Card (TWIC). Information can be found at https://www.tsa.gov/for-industry/twic
•*Preferred Qualifications:**
3 years of experience in a Human Resources role
Proficient with Workforce Software and SAP SuccessFactors
Working knowledge of employment/payroll laws and regulations
Able to manage critical work and unplanned task simultaneously
Excellent organizational skills
Outstanding verbal and written communication skills
The **Bayway Refinery** is located on the New York Harbor in Linden, New Jersey. Bayway's facilities include crude distilling, naphtha reforming, fluid catalytic cracking, solvent deasphalting, hydrodesulfurization and alkylation units. The complex also includes a polypropylene plant with the capacity to produce up to 775 million pounds per year. The refinery processes mainly light and medium, low-sulfur crude oil. Foreign crude oil is supplied to the refinery by tanker, and domestic crude oil is supplied through a combination of rail and marine transportation. Within the refinery, Phillips 66 Partners has a rail receiving facility with 75,000 BPD of offloading capacity. The refinery produces a high percentage of transportation fuels, as well as petrochemical feedstocks, residual fuel oil and home heating oil. Refined products are distributed to East Coast customers by pipeline, barge, rail car and truck.
•*Total Rewards**
At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being — physical, emotional, social, and financial — is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results — personally and professionally. Benefits for certain eligible, full-time employees include:
Annual Variable Cash Incentive Program (VCIP) bonus
8% 401k company match, with an additional 0-4% Company 401k contribution based on the Company’s financial performance
Cash Balance Account pension
Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services
Learn more about Phillips 66 Total Rewards at hr.phillips66.com/.
•*To be considered**
In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of **March 21, 2023** .
Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
•*Phillips 66 is an EEO and Affirmative Action Employer of Women/Minorities/Veterans/Individuals with Disabilities**
•*Requisition ID:** 57004
•*Location:** New Jersey - Linden
•*Job Field:** Human Resources
•*Division** : Human Resources
•*Technical Req** : No
Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence. Phillips 66 was recognized by Forbes as one of “America’s Best Employers” in 2021.
Learn more about Phillips 66 and watch our video "Trying New Things" by visiting phillips66.com/about.
•*Phillips 66 & YOU - Together we can fuel the future**
The **Administrative Assistant** provides daily business support for the Human Resources Department. This position is accountable for administrative systems, processes, procedures and providing these services in a way that enables an effective and efficient work environment.
•*Responsibilities May Include:**
Assist HR Business Partner / COEs with new hire documentation, processing of paperwork for hires/terminations, promotions, demotions, status change forms, transfer paperwork and various employee personnel actions
Work with HR Business Partner / COEs to coordinate University and Technical recruiting events
Produce accurate and timely reports as requested
Execute a variety of administrative tasks including but not limited to managing current employee email distribution and resource groups, HR file folder access, generating and updating monthly Key Performance Indicators (KPIs), and managing employee records
Ensure employment-related posters are up to date and clearly displayed in employee work areas (Federal and State All-in-One Poster, Federal Contract Poster, and Company All-in-One Poster)
Interact with all levels of management, including support staff and outside vendors
Purchase and maintain the inventory of office supplies for the HR Department
Coordinate meetings and luncheons for HR sponsored events
Willing to complete other duties as assigned by the HRBP Manager
•*Required Qualifications:**
Legally authorized to work in the United States without restrictions
High school diploma or GED equivalent
Valid driver's license
5 years of experience in an administrative role
Intermediate or greater proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
Able to work overtime as required and travel up to 10%
Able to maintain strict confidential information and maintain strict confidentiality
Willing and able to obtain a Transportation Worker Identification Card (TWIC). Information can be found at https://www.tsa.gov/for-industry/twic
•*Preferred Qualifications:**
3 years of experience in a Human Resources role
Proficient with Workforce Software and SAP SuccessFactors
Working knowledge of employment/payroll laws and regulations
Able to manage critical work and unplanned task simultaneously
Excellent organizational skills
Outstanding verbal and written communication skills
The **Bayway Refinery** is located on the New York Harbor in Linden, New Jersey. Bayway's facilities include crude distilling, naphtha reforming, fluid catalytic cracking, solvent deasphalting, hydrodesulfurization and alkylation units. The complex also includes a polypropylene plant with the capacity to produce up to 775 million pounds per year. The refinery processes mainly light and medium, low-sulfur crude oil. Foreign crude oil is supplied to the refinery by tanker, and domestic crude oil is supplied through a combination of rail and marine transportation. Within the refinery, Phillips 66 Partners has a rail receiving facility with 75,000 BPD of offloading capacity. The refinery produces a high percentage of transportation fuels, as well as petrochemical feedstocks, residual fuel oil and home heating oil. Refined products are distributed to East Coast customers by pipeline, barge, rail car and truck.
•*Total Rewards**
At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being — physical, emotional, social, and financial — is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results — personally and professionally. Benefits for certain eligible, full-time employees include:
Annual Variable Cash Incentive Program (VCIP) bonus
8% 401k company match, with an additional 0-4% Company 401k contribution based on the Company’s financial performance
Cash Balance Account pension
Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services
Learn more about Phillips 66 Total Rewards at hr.phillips66.com/.
•*To be considered**
In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of **March 21, 2023** .
Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
•*Phillips 66 is an EEO and Affirmative Action Employer of Women/Minorities/Veterans/Individuals with Disabilities**
•*Requisition ID:** 57004
•*Location:** New Jersey - Linden
•*Job Field:** Human Resources
•*Division** : Human Resources
•*Technical Req** : No
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