What are the responsibilities and job description for the Administrative Assistant position at Phoenix Services LLC?
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office. This is a dynamic position that requires excellent communication skills, strong organizational abilities, and the ability to multitask effectively.
Responsibilities:
- Provide administrative support to the team, including calendar management, meeting coordination, and travel arrangements
- Answer phone calls and respond to emails in a professional and timely manner
- Greet visitors and direct them to the appropriate person or department
- Assist with proofreading and editing documents for accuracy and clarity
- Maintain office supplies inventory and place orders as needed
- Handle incoming and outgoing mail, including sorting, distributing, and preparing packages for shipment
- Assist with customer support inquiries and provide exceptional service to clients
- Perform general office duties such as filing, scanning, and data entry
- Support office management by coordinating office events, maintaining office cleanliness, and running errands as needed
Skills:
- Previous experience as an administrative assistant or in a similar role is preferred
- Proficient in using computerized systems and software such as Microsoft Office Suite (Word, Excel, PowerPoint)
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong attention to detail and accuracy in all work performed
- Exceptional written and verbal communication skills
- Ability to maintain confidentiality of sensitive information
- Customer service-oriented with excellent phone etiquette
- Ability to work independently as well as part of a team
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
Work Location: In person
Salary : $20 - $25
