Administrative Assistant

Our Client a well known investment bank is seeking an Administrative Assistant in their San Francisco, California location!

Responsibilities:

• Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.
• Process timely and detailed expense reports via concur for employee reimbursement. Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments
• Schedule and coordinate meetings via outlook, provide officer’s availability as requested. Organize guest passes, catering, etc. if needed
• Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
• Communicate Firm policies/procedures to officers and associates regarding client entertainment
• Manage general office needs such as ordering supplies and mail distribution as requested

Requirements:

• Extensive experience with Concur.
• Minimum three years’ experience as an administrative assistant in finance industry preferred
• Knowledgeable of Microsoft Office applications especially Outlook, Word and Excel
• Excellent verbal communication and telephone skills
• Detail-oriented, personable with a consistent positive attitude
• Ability to work in a team environment and handle multiple tasks with little or no supervision
• Familiarity with a corporate office environment in terms of professionalism, etiquette, dress
• Utilizes good judgement and discretion, maintains the highest level of confidentiality