What are the responsibilities and job description for the Administrative Assistant position at Phyton Talent Advisors?
Our Client a well known Investment Bank is seeking an Administrative Assistant in their Menlo Park, California Location!
Position Summary :
This role provides essential administrative and organizational support to senior managers by coordinating meetings, maintaining departmental communication, and overseeing daily activities. Responsibilities include managing schedules, maintaining records, and ensuring smooth office operations.
Key Responsibilities :
- Assist with meeting coordination, including scheduling, preparing agendas, and maintaining records.
- Serve as a liaison between departments, facilitating communication and problem resolution.
- Provide general administrative support, including answering phones, assisting visitors, and handling inquiries.
- Draft, edit, and distribute correspondence, memoranda, and meeting minutes.
- Schedule and coordinate meetings, events, and travel arrangements for supervisors.
- Prepare reports, conduct data analysis, and assist in project planning and execution.
- Maintain and update files, databases, and records, ensuring data accuracy and accessibility.
- Manage incoming and outgoing mail, ensuring timely responses to routine inquiries.
- Handle supply requisitions, printing needs, and office maintenance requests.
- Train and oversee junior staff or student employees as needed.
- Perform additional duties as assigned to support departmental objectives.
