Administrative Manager

Our Client a well known University is seeking an Administrative Manager in their New York, New York Location

Responsibilities

• Monitor, report and explain departmental expenditures and variances to the approved budget and present alternatives for achieving the goals.
• Maintain financial management reporting and control systems and oversee compliance with the policies, procedures and regulations of the University.
• Manage day-to-day administrative operations, including scheduling, correspondence, and documentation.
• Oversee and manage departmental budgets, including tracking expenditures, reconciling accounts, and preparing financial reports.
• Develop and maintain accurate forecasting tools to ensure fiscal responsibility and adherence to budgetary constraints.
• Process purchase orders, invoices, reimbursements, and other financial transactions using the university’s financial systems.
• Collaborate with University Life's Human Resources team for general HR processes including preparation of onboarding and off-boarding for Rules Administration staff, drafting job descriptions, ensuring adherence to departmental salary budget lines, and processing additional compensation payments for University Delegates.
• Assures adequate staffing coverage for departmental operations.
• Liaise with internal and external stakeholders regarding departmental policies and procedures.
• Partner with University Life to align administrative and financial practices with departmental and central policies.
• Assist in the rollout and administration of online systems or platforms.

Minimum Qualifications

• Bachelor’s degree and 4-6 years of related experience.
• Advanced degree preferred
• Strong interpersonal skills, with attention to detail and the ability to handle confidential information with excellent judgment and discretion required.
• Excellent communication skills, both verbal and written.
• Must have working knowledge and experience using Word, Excel, and PowerPoint as well as experience working in a database, are required.
• Demonstrated success in managing competing priorities with a high level of accuracy and attention to detail.