What are the responsibilities and job description for the Administrative Assistant-Business, Mathematics, and Technologies Division position at Piedmont Virginia Community College?
Title: Administrative Assistant-Business, Mathematics, and Technologies Division
Agency: Piedmont Virginia Community College
Location: Albemarle - 003
FLSA: Nonexempt
Hiring Range: $41,000 - $46,000
Full Time or Part Time: Full Time
Additional Detail
Job Description:
Piedmont Virginia Community College (PVCC) is a nonresidential two-year institution of higher education that serves Central Virginia – principally residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa and Nelson. PVCC is one of 23 community colleges in Virginia that comprise the Virginia Community College System (VCCS). The scenic PVCC campus is located in Albemarle County, Virginia. Classes are also offered at the PVCC Eugene Giuseppe Center in Stanardsville (Greene County), the PVCC Jefferson School Center in downtown Charlottesville and at high school sites across the region. For more information, please visit: pvcc.edu
PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC welcomes, encourages, and supports the diversity of our students, faculty, and staff members and seeks to attract and retain individuals who reflect our diverse community.
Position Title: Administrative Assistant
Position Title: Administrative Assistant
Department: Business, Mathematics, and Technologies Division
Employment type: Full-time, non-exempt
Purpose:
The Business, Mathematics, and Technologies division at Piedmont Virginia Community College is seeking an innovative and collaborative individual for this administrative position. This individual performs administrative and office support activities for the Dean of Business, Mathematics, and Technologies as well as full and part-time division faculty.
Duties and Responsibilities:
Duties and Responsibilities:
- Coordination and provision of office staffing/coverage, including working consistently Monday - Friday 8:00am-5:00pm.
- Collects and stores course syllabi, manages online room requests for Main Building, etc. at the request of faculty and dean. Also serves as the key operator for division copier and assists with orienting faculty to machine.
- Submits any building related maintenance requests to building and grounds department as necessary.
- Ensures course book/material orders are submitted to bookstore by due dates. Obtains desk copies/publisher site access for faculty.
- Collaborates with dean and program directors in preparation of course schedules and accurately enters course schedules into the student information system (SIS).
- Ensures program webpages are accurate and up to date. Posts BMT division announcements on the PVCC systems to be broadcast throughout the college. Manages bulletin boards. In addition, also posts faculty awards and achievements on the internal PVCC eNews publication.
- Prepares adjunct faculty hiring paperwork and contracts for submission to Division Dean, Vice President, and the Office of Human Resources.
- Orders supplies and equipment for division office needed via the Ariba electronic ordering system (eVa).
- Complies with the rules and regulations of the State Procurement Manual and the college purchasing office.
- Works with the Division Dean to assist with issues concerning all instructional programs.
- Serves as division liaison with college IT for the student information system (SIS), webpage and to Building and Grounds for building maintenance issues.
Benefits include:
- Choice of health, dental, disability, and life insurance plans offered through the Commonwealth of Virginia
- Generous leave benefits
- Tuition waiver program for studies at PVCC and opportunities for professional development and career advancement
- Relevant experience in a related field or a blend of education and practical experience
- Excellent/accurate keyboard skills
- Word processing, spreadsheet, and other software document preparation computer skills
- Copying/duplicating skills
- Excellent organizational skills
- Ability to work on multiple projects simultaneously. Ability to take direction from multiple individuals
- Ability to prioritize work assignments
- Excellent customer service skills
- Ability to work well with others in a training capacity
- Further education in a relevant discipline
- Community college experience or experience in the Virginia Community College System (VCCS)
- Experience with Chrome River, eVA and PeopleSoft
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
Salary : $41,000 - $46,000
Construction Administrative Assistant
Unified Business Technologies Inc -
Troy, MI
Executive Administrative Assistant
United Business Technologies -
Tysons Corner, VA
Executive Administrative Assistant
United Business Technologies -
Tysons, VA
