What are the responsibilities and job description for the Legal Secretary (Regulatory) position at Pillsbury Winthrop Shaw Pittman LLP?
Washington, District of Columbia
Qualifications:
Job Description
Job Overview:
Pillsbury is looking for a dedicated and organized Regulatory Legal Secretary to join our team. The ideal candidate will possess strong administrative and organizational skills, as well as a solid understanding of regulatory processes and compliance. This individual will provide essential support to our legal team, assist with regulatory filings, and help ensure smooth operations within the legal department.
Key Responsibilities:
- Provide comprehensive administrative support to attorneys and regulatory compliance teams, including scheduling meetings, managing calendars, and coordinating appointments.
- Assist in the preparation and submission of regulatory filings and documents to relevant agencies, ensuring compliance with all regulatory requirements and deadlines.
- Draft, proofread, and format legal documents, including regulatory filings, reports, memos, and correspondence, ensuring accuracy and adherence to regulatory standards.
- Organize and maintain legal and regulatory documents and case files in accordance with firm policies, ensuring accessibility and compliance with applicable rules and regulations.
- Communicate with regulatory agencies, clients, and internal stakeholders regarding regulatory matters, scheduling, and document submission requirements.
- Assist in tracking deadlines, filing requirements, and regulatory changes to ensure the company’s compliance with all relevant laws and regulations.
- Maintain electronic and paper filing systems, ensuring that all documents are accurately indexed, filed, and retrievable when needed.
- Handle phone calls, emails, and correspondence related to regulatory matters. Maintain office supplies, coordinate travel arrangements, and perform other office-related tasks as needed.
Qualifications:
- High school diploma or equivalent; Associate’s degree or higher preferred.
- 2 years of experience as a legal secretary or administrative assistant in a regulatory or compliance-related setting is preferred.
- Familiarity with government and regulatory agencies, filings, and compliance processes.
- Strong organizational and multitasking skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent communication skills, both written and verbal.
- Ability to manage confidential and sensitive information with discretion.
- Attention to detail and ability to maintain a high level of accuracy in all tasks.
- Familiarity with document management software and e-filing systems is a plus.
Preferred Qualifications:
- Previous experience working with legal teams in a regulatory or compliance-focused role.
- Knowledge of compliance software or regulatory management tools.
Washington DC pay range for this role, with final offer amount dependent on skillset and experience, is $75,000.
Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.
If you require an accommodation in order to apply for a position, please contact us at
PillsburyWorkday@pillsburylaw.com
.Salary : $75,000
