Purchasing Manager (At-Will)

You Can Make a Difference.

Want to try something new? Working in public service is a rewarding career by serving your community and making a difference in the lives of our citizens. Find a sense of purpose in your work that is not just rewarding but enriches your life with incredible retirement plans, work life balance and affordable benefits.  Where else can you find paid sabbaticals every five years plus three weeks of paid vacation your first year along with 13 paid sick days and 11 paid holidays?  

While we’re at it, we’d like to introduce you to our entire suite of benefit offerings, including a comprehensive wellbeing program, retirement plans with a lifetime guarantee and affordable insurance options.  Check it out:  

Working at Pinal County is an investment in YOU.  

Apply today and find out why Pinal County is more than just a job.  

Before you apply, watch this video to learn helpful tips to completing an application at Pinal County: 

Application Tips 

Read more about the position and see if it is a good match for you

• An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance. 

• Paid Vacation And Sick Leave

  • 15 Vacation Days Accrued Annually Starting Day One

    • After Three (3) Years of Service 18 Vacation Days Accrued Annually

    • After Five (5) Years of Service 20 Vacation Days Accrued Annually

• Ten Paid Holidays   One Paid Floating Holiday to Use as You Wish

• 13 Sick Leave Days Accrued Annually Starting Day One

• Paid Sabbaticals Every Five (5) Years

  • Two Week Sabbatical After Five Years of Continuous Service

  • Three Week Sabbatical After Ten Years of Continuous Service

  • Four Week Sabbatical After Fifteen Years of Continuous Service

  • Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service

•   Comprehensive Wellness Program

  • Quarterly Wellness Challenges 

  • Vision Exams and Optometry Events Onsite

  • Vaccination Clinics

  • Onsite Mammogram and Prostate Screening Events

  • Skin Cancer Screening Events Onsite

  • Biometrics and Health Screening Events Onsite

  • Financial Health and Retirement Planning Events Onsite & Online

  • Fitness Resources and Onsite Sessions Like Yoga and Tai Chi

• Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!

• Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From

  • Some Medical Plans with Zero Employee Premium Cost

• Dental and Vision Plans 

• Tuition Reimbursement Program

• Alternative Work Schedules

• Telehealth 

• Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education

• Employee Assistance Pr

• ogram with Ongoing Training & Development Options

• Civil Service Leave 

• VanPool Options

• Short-Term Disability – Employer Paid

• Basic Life Insurance - Employer Paid

• Flexible Spending Accounts for Dependent Care and Medical Expenses

• Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance 

Plus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employees.  

JOB SUMMARY
Manage Pinal County's procurement functions to assure that purchases of goods and services are made in accordance with applicable federal, state and local laws, ordinances, rules, regulations and the Pinal County Procurement Code. 

Responsibilities include providing professional support and sound contractual advice to stakeholders regarding procurement activities. This position will manage professional and technical staff, while assisting with critical and complex purchasing issues and activities.

This position is not covered under the Pinal County Merit System. Incumbents in this position serve at the pleasure of their respective Appointing Authority. The employment relationship of incumbents in this position is "at will"; the employee may be terminated at any time, for any reason, with or without cause.   Work in this classification requires an individual to be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description. 

TYPICAL CLASSIFICATION ESSENTIAL DUTIES:           

• Serve as subject matter expert on the Pinal County purchasing process and assure open and fair competition, procedural integrity, and compliance with State and Federal laws, and County codes and policies.
• Manage and oversee the solicitation processes in which staff execute the preparation and evaluation of bid proposals and selection of contractors in order to procure materials, equipment, and services from qualified and responsive vendors in a manner in which ensure practices are consistent, open and designed to encourage maximum competition and best value.
• Establish and continuously review purchasing policies and procedures to ensure compliance with all applicable laws and improvement of standardized processes. 
• Establish, review and update standard contract clauses for use in contracts, solicitations and purchase orders.
• Manage, supervise, develop and regularly meet with procurement staff to, plan, prioritize, and assign tasks and projects, train, establish goals, monitor work, and evaluate performance.
• Review and execute contracts, purchase orders, change orders and other documents within the delegated authority.
• Develop and maintain strong relationships with County departments and work with departments to forecast activities, define procurement requirements, specifications, deliverables, and scope of services, provide advice and consultation on procurement issues, and interpret County policies and procedures in order to develop short-term and long-term strategic procurement plans.
• Manage and administers the County’s Procurement Card and Contract Administration programs.
• Conduct research projects, compile and evaluate data, prepare reports and statistical analyses, and prepare special reports and studies on procurement activities and decisions.
• Meet with vendors to resolve issues, define County needs and goals, review performance, complete technical documentation, and negotiate award of contracts.
• Aggressively negotiates contracts with favorable pricing that serve County and taxpayer interests at the lowest total cost. Develop training materials and conduct procurement system training for the Office of Budget and Finance and County staff.
• Respond to requests for information and resolve them by researching files and records, and coordinating activities with other departments and referring matters requiring policy resolution to Director for resolution.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

MINIMUM REQUIREMENTS TO PERFORM WORK: 

• Bachelor’s degree in Purchasing, Supply Chain Management or other closely related field.
• Six (6) years of increasingly responsible technical procurement experience in contract administration, specification writing or related professional procurement responsibilities in a preferably governmental organization including two (2) years of supervisory experience.
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

 
Preferred Qualifications: 

• Professional certification as a Certified Professional in Supply Management (CPSM), Certified Professional Public Buyer, Certified Procurement Professional (NIGP-CPP) or Certified Professional Public Purchasing Officer is required within five (4) years of hire date.     

• Knowledge of and experience in critical supply chain management tasks and concepts:   negotiation planning, negotiations, contract management, requirements definition, forecasting, total cost analysis, stakeholder influencing, logistics, supplier financial analysis, supplier performance monitoring
• Ability to develop and implement a County-wide procurement strategy and influence departments to participate.
• Considerable knowledge of contract law and the ability to negotiate contracts for both professional and non-professional services, construction and supplies.
• Skill in developing and utilizing group performance indicators to track and improve efficiency.
• Ability to communicate professionally with people at all levels of County organization as well as with external contacts
• Knowledge of State and Federal laws, statutes, rules, and regulations governing public sector procurement activities. 
• Knowledge of Office of Budget and Finance and County procurement policies, procedures, and regulations.
• Knowledge of principles and practices of public sector purchasing and records management.
• Ability to provide strong leadership and direction, clearly defining objectives and motivating employees to accomplish responsibilities.
• Skill in analyzing procurement issues and developing recommendations for solving problems.
• Skill in interpreting and applying procurement standards and practices, applicable Federal rules and regulations, and County policies and procedures.
• Skill in analyzing and interpreting contracts and technical documents.
• Ability to interpret customer needs and solve difficult customer service issues.
• Ability to assess and prioritize multiple tasks, projects, and demands.

PHYSICAL DEMANDS:
The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  The work also requires the ability to finger, perform repetitive motion, hear, speak, and demonstrate mental and visual acuity.

WORK ENVIRONMENT:
Work is performed in a dynamic environment that requires the ability to be sensitive to change and responsive to changing goals, priorities, and needs.

REPORTING STRUCTURE:
Supervision Received: Director, Office of Budget and Finance
Supervision Exercised: Purchasing Supervisor, Procurement Officer and Buyer

Notice to Applicants:
We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.

The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the midpoint require additional approval.

This announcement may be closed as soon as a sufficient number of qualified applicants have applied.

Salary : $71,604 - $93,085