Clerk III — Auditor

Position: Clerk III - Auditor

Location: Pine City, MN

Union: AFSCME Courthouse Unit

FLSA status: Non-Exempt, Full-Time (37.5 hours per week)

Essential Functions

• Prepares daily cash drawer, computes daily bank deposits from open cash drawer; balances daily collections and process overpayment refunds.
• Provide accurate and detailed information to the public in person or over the phone regarding property ownership, property taxes, and department operations.
• Prepare and submit Tax Abatement and Outstanding Indebtedness Reports to the State of Minnesota.
• Process real estate documents for the State of Minnesota deed tax, mortgage registration tax and property tax ownership records.
• Manage Licensing (Tobacco, 3.2, Liquor, consumption, pawn shops, auctioneer). Works with State, county and local officials to issue and manage all licenses.
• Assist with Elections including absentee voting and polling place preparations as required.
• Creates new vendors in the financial system including obtaining W-9’s before payment and ensures the vendor meet any requirements under the funding source they are to be paid from.
• Verifies all claims and vouchers to be paid have proper approval, accrual codes and account numbers.
• Ensures warrant register and checks are balanced, print checks, and ensure all vouchers are scanned for retention as required.
• Reviews all accounts payable transactions for 1099 purposes to ensure proper reporting to the Internal Revenue Service.
• Codes, enter, balance and post receipts for all non-property tax revenues while verifying account numbers, descriptions and amounts.

Knowledge, Skills and Abilities

Thorough knowledge of County and department policies, practices and procedures; general knowledge of Minnesota statutes, rules and regulations.