What are the responsibilities and job description for the Executive Assistant position at PINELAWN CEMETERY?
About Pinelawn Memorial Park & Arboretum
Established in 1902, Pinelawn Memorial Park & Arboretum, is a place where families can find solace, somewhere that beauty surrounds them as they pay their respects to a loved one. At Pinelawn Cemetery in Farmingdale, NY, we take the utmost care and attention to detail so that families can feel at peace with their decision to lay a loved one to rest amongst the natural beauty found throughout the cemetery and memorial park. Additionally, we guide families every step of the way so that they feel a sense of security even during the most trying of times.
We are seeking an experienced Executive Assistant with a strong sense of confidentiality, efficiency and self-management skills. This is an opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization.
Job Duties
Established in 1902, Pinelawn Memorial Park & Arboretum, is a place where families can find solace, somewhere that beauty surrounds them as they pay their respects to a loved one. At Pinelawn Cemetery in Farmingdale, NY, we take the utmost care and attention to detail so that families can feel at peace with their decision to lay a loved one to rest amongst the natural beauty found throughout the cemetery and memorial park. Additionally, we guide families every step of the way so that they feel a sense of security even during the most trying of times.
We are seeking an experienced Executive Assistant with a strong sense of confidentiality, efficiency and self-management skills. This is an opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization.
Job Duties
- Act as the point of contact between the Executive team office and Pinelawn's Board of Directors, employees, clients and other external partners
- Manage incoming email communications, phone calls, and mail, prioritizing confidentiality, and effective time management
- Handle calendars and appointment scheduling; arrange onsite and offsite meetings and events, while troubleshooting scheduling conflicts
- Set-up meetings using different virtual meeting platforms, including but not limited to Zoom, Microsoft Teams, and Google Meet
- Assist with the preparation of meeting materials, including but not limited to invitations, mailers, presentations, reports and any other printed or digital materials as needed
- Take notes during Company meetings and prepare any follow-up documentation, including meeting memorandums and minutes
- Work on special projects and other tasks as assigned, based on Pinelawn's business and operational needs, including but not limited to running errands, placing orders, reconciling corporate expenses, etc.
- Bachelor's Degree in Business Administration, or equivalent work experience
- Must have 5 years of experience as an Executive Assistant, handling sensitive, confidential and privileged business and/or personal information
- Must possess exceptional communication, time management and organizational skills. Writing samples are a plus, but not required as part of the application.
- Must have solid experience using MS Office (Word, Power Point, Excel, Outlook email and calendar)
- Must be able to effectively use different virtual meeting platforms, including Zoom, Microsoft Teams and Google Meet
- Must possess a valid, unexpired Driver's License
