Human Resources/Payroll Coordinator - Full Time

- Full Time. 8:30 am - 5:00 pm. Monday-Friday.

Regular weekends not needed.

Job Description

Performs diversified duties related to the functioning and operation of services provided in Human Resources, Payroll, Benefits Administration and Accounting. This position requires a high degree of confidentiality, independence, self-motivation in processing personnel actions and assisting/advising departments with personnel issues. Establishes and maintains an effective working relationship with facility team members in the areas of Payroll, Benefits, and Human Resources.

Job Duties (Essential)

• Conducts new team member orientation training sessions in compliance with the community and Pinnacle Living policies and procedures in the absences of the Organizational Development Manager.
• Ensures that all employment candidates meet the community and Pinnacle Living requirements before offers are extended and orientation is commenced.
• Update orientation manual as needed.
• Ensures consistent application of Human Resources policies to all team members.
• Collects and reviews job applications and resumes and forwards to the appropriate department in the absence of the Organizational Development Manager.
• Provides necessary technical assistance and advise about Human Resource principles, practices, and procedures to applicants, team members, supervisors, and Directors as needed.
• Ensures timely compliance with PPD tests for new team members and annual tests for existing team members or alternative chest x-rays.
• Maintains team member personnel files in accordance with Department of Health and the Department of Social Services regulations and Pinnacle Living records retention requirements.
• Reviews departmental compliance with annual performance reviews and monitors performance appraisal program.
• Assists departments with staffing and recruiting needs and prepares job postings.
• Reviews and updates bulletin boards to comply with Federal and State regulations.
• Produces monthly turnover report and distributes to Department Directors.
• Conducts drug testing procedures in accordance with Pinnacle Living policies for new team members. Communicates positive screenings to the Director HR.
• Processes criminal background checks using the Virginia State Police website and communicates with the Director HR when results have findings.
• Ensures compliance with employment eligibility verification requirements (1-9 forms).
• Maintains up to date job descriptions for all team members and ensures that all personnel files have a signed job description annually.
• Ensures compliance with federal and/or state laws, regulations, and/or agency rules, standards, guidelines, etc.
• Processes bi-weekly payroll and maintains accurate payroll records, reports, and files according to established procedures. Distributes payroll checks to departmental supervisors.
• Responsible for assisting the Accounting Coordinator as needed.
• All other duties as assigned.
• Monitor timekeeping equipment/software (ADP) to confirm appropriate functioning and use and trouble shoots problems. Communicates timekeeping problems to departments when needed.
• Ensures timely and accurate completion of Personnel Action Forms (PAFs) from Department Directors and enter PAFs accurately into payroll software system.
• Coordinates and records vacation/leave requests for salaried team members into payroll software system.
• Maintains appropriate withholding forms and support for payroll deductions.
• Enters recruitment incentives for referred team members.
• Coordinates team member benefits such as health, dental, life, long and short-term disability insurance within the designated time limits. Interfaces with benefits representative to resolve questions and concerns team members may have.
• Performs timely processing of workers’ compensation claims and evaluates accident reports to determine accuracy and completeness.
• Reconciles monthly insurance bills to ADP payroll software report.

Qualifications

• Basic administrative knowledge and skills which are applied within clearly defined parameters using standard procedures and practices.
• Typing speed of 50 wpm.
• Ability to read and write and follow written and oral instructions.
• Excellent computer skills with proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Attention to detail and high regard for confidentiality.
• Ability to communicate well with visitors, residents, and family members as well as community team members. Exceptional customer service and phone skills.

EDUCATION, EXPERIENCE, CERTIFICATION AND LICENSURE REQUIREMENTS

• High School diploma or equivalent.
• Associate degree preferred.
• 0-2 years administrative experience preferred.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

• May include lifting (particularly records storage boxes up to 25lbs).
• Extensive walking, bending, stooping, standing.
• Ability to work in a fast-paced environment with multiple tasks.
• Ability to work in different locations throughout the community daily to respond to inquiries, problem and issues of residents, team members, corporate office, and outside parties.
• Universal staffing, holiday, inclement weather, and a flexible work schedule are required.

INDD

Benefits

Full Time Benefits:

• Dental Insurance
• Family and Medical Leave
• Immunizations (Flu, Hep B, COVID-19)
• Life Insurance
• Maternity Leave
• Medical Insurance
• Paid Annual Leave
• Retirement Savings Plan
• Short-term Disability Insurance
• Supplemental Sick Leave
• Workers Compensation
• $200 bonus paid upon the successful completion of your onboarding

Company Description

Williamsburg's newest CARF accredited community and a top workplace award winner! At WindsorMeade Williamsburg our team members are dedicated to creating a community where age does not define the person. Our mission of Enriching Life’s Journey guides our team in delivering service that focus on autonomy and self-direction, whether that is done in our residents’ villas, apartments, assisted living, memory support or nursing residences. Our values of Culture, Stewardship, Partnership, Diversity, Hospitality and Quality form a framework for everything we do. If you possess strong professional skills and a desire to serve others by promoting person centered services in a team environment, we invite you to continue with this job application.

Our Team

Our team members are dedicated to creating a community where age does not define the person. Our mission of Enriching Life’s Journey guides our team in delivering service that focus on autonomy and self-direction, whether that is done in our residents’ apartments, assisted living, memory support or nursing residences. Our values of Culture, Stewardship, Partnership, Diversity, Hospitality and Quality form a framework for everything we do. Pinnacle Living is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, age, national origin, ancestry, citizenship, disability, or veteran status.

At Pinnacle Living all team members take an active role in “Enriching Life’s Journey” for everyone who calls our community home. In return for your commitment and dedication to our residents, our team members are rewarded with an industry leading benefits package depending on hours worked which can include free health insurance & affordable dental insurance, generous paid time off for vacations & holidays, and a company match for your retirement plan contributions to name just a few! We believe in building a diverse work for based on equity and inclusivity.

Vaccination Requirement

Employees hired for this position will be required to follow Pinnacle Living’s company-wide policies of being or becoming fully vaccinated against COVID-19 and to take the annual flu vaccine, each subject to potential accommodation for medical reasons or religious beliefs.