Pre-Hire Coordinator

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Responsible for the pre-employment process from point of conditional offer acceptance, including preparation of offer letter, review of documents, processing background checks, pre-employment screenings, etc. and follow up/follow through of same.

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Work with New Hire & Training Coordinator to establish first day of employment once all requirements

are met.

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Maintain onboarding/new hire spreadsheets and report on same weekly.

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Maintain updated documents needed to ensure successful onboarding.

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Responsible for the termination process.

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Examine employee files to answer inquiries and provide information for personnel actions.

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Serve as liaison between HR and supervisors/managers regarding employee hiring status.

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Partake in monthly internal file reviews with the Compliance Manager.

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Keep apprised of changes to rules and regulations affecting employees pertaining to all pillars of Pioneer

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Regularly review approved PAFs, notify those involved, and update employee information in HRIS when needed.

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Process HR-related billing.

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Prepare quarterly exit survey report to CHRO.

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Run basic employee list on a monthly basis and provide to HR team members, Office Manager, and Receptionist.

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Prepare years of service and new hire reports to CHRO for quarterly town hall meeting.

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Maintain DCFS files and conduct monthly reporting.

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Update HR Calendar monthly and as needed.

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Take minutes at HR meetings, provide recap and action items to team members and follow up with all to ensure completion.

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Maintain Home and HR pages on agency’s intranet

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Monitor and manage agency’s virtual Suggestion Box

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Maintain all Job Descriptions

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Participate in running mid-year and annual employee background and MVR checks

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Run monthly report of expired driver’s licenses and auto insurance and follow up with employees to ensure compliance.

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Participate in all audits when needed.

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Regular, reliable, predictable attendance.

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All other duties as assigned by Supervisor.

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Adaptability and Flexibility - Adapts to changing business needs, conditions, and work responsibilities. 

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Ethics & Integrity - Earns others' trust and respect through consistent honesty and professionalism in all interactions. 

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Creative & Innovative Thinking - Develops fresh ideas that provide solutions to all types of workplace challenges. Resolves difficult or complicated challenges. 

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Decision Making & Judgment - Makes timely, informed decisions that take into account the facts, goals, constraints, and risks. 

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Accountability - Ability to accept responsibility and account for his/her actions. 

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Accountability & Dependability - Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight. Manages own time, priorities, and resources to achieve goals. 

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Confidentiality - This position requires the ability to maintain strict confidentiality, including, but not limited to financial and agency information pertaining to Pioneer stakeholders. 

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Communication, Oral - Ability to communicate effectively with others using the spoken word. 

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Responsible - Ability to be held accountable or answerable for one’s conduct. 

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Initiative - Ability to make decisions or take actions to solve a problem or reach a goal. 

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Relationship Building - Ability to effectively build relationships with customers and co-workers. 

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Adaptability - Ability to adapt to change in the workplace. 

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Teamwork - Promotes cooperation and commitment within a team to achieve goals and deliverables. 

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Relationship Building - Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect. Builds and maintains client and customer satisfaction (internal and external) with the services offered by the agency. 

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Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace. 

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Detail Oriented - Ability to pay attention to the minute details of a project or task. 

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Reliability - The trait of being dependable and trustworthy. 

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Organized - Possessing the trait of being organized or following a systematic method of performing a task. 

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Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards. 

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Accuracy - Ability to perform work accurately and thoroughly. 

High School Graduate or General Education Degree (GED): Required

Associate degree (two-year college or technical school) Preferred, Field of Study: HR  

3 plus years of experience in Human Resources. Familiarity with DCFS/IDPH a plus. HRIS Experience, specifically Paycom

Stand

F

Walk

C

Sit

F

Manually Manipulate

O

Reach Outward

O

Reach Above Shoulder

O

Climb

O

Crawl

O

Squat or Kneel

O

Bend

O

Grasp

O

Speak

F

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Vision (Near, Distance)

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Sense of Sound - ability to hear verbal communications

Prepared by:

Human Resources 

Date:

   8.28.2024