Asset Management Specialist

We are seeking a detail-oriented and proactive Asset Management Administrator to join our team. This individual will be responsible for maintaining the company's asset database, overseeing end-of-lease procedures, and assisting with sustainability reporting. The ideal candidate will be organized, have strong communication skills, and possess a solid understanding of asset management processes and sustainability practices.

Essential Duties:

Asset Database Maintenance:

• Ensure the accurate and up-to-date recording of all assets within the asset management database.
• Ensure the database reflects real-time changes in asset condition and status
• Coordinate with relevant departments to ensure smooth allocation, reassignment, and return of Assets.

End of Lease Management:

• Assist with the end-of-lease management process for assets, including coordinating asset returns,buyouts, renewals, and disposals.
• Oversee the processing and documentation of leased equipment at the end of the lease term.
• Generate invoices and assist in tracking remittances for lease payments, buyouts, or asset returns as required.

Sustainability Reporting:

• Support the company's sustainability goals by tracking asset-related environmental impact data.
• Assist in generating sustainability reports related to asset management (e.g., recycling, energy, efficiency, and carbon footprint of assets).
• Contribute to sustainability initiatives by ensuring compliance with environmental regulations and corporate social responsibility (CSR) policies.

Reporting & Documentation:

• Prepare and present regular reports on asset status, lease expirations, and sustainability metrics.
• Maintain accurate and comprehensive documentation related to asset management, lease agreements, and sustainability compliance.
• Generate and send Diversity Spend Reports for select customers at regular cadences.

Collaboration and Support:

• Work closely with internal teams, including procurement, finance, and operations, to ensure smooth asset management processes.
• Assist with training staff on asset management procedures and best practices.
• Provide administrative support for ad-hoc asset management projects as needed.

Education & Experience:

• Minimum of 2-3 years’ experience in asset management, lease administration, or sustainability reporting.
• Bachelor’s degree in Business Administration, Asset Management, or a related field, or combined experience with education.
• Knowledge of sustainability practices, including carbon footprint reduction, recycling, and environmental compliance.
• Familiarity with asset management systems or databases.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong attention to detail and organization skills.