Operations Administrator

Your Role 

At Place Foundry, we're passionate about creating exceptional places that transform communities. As our Operations Administrator, you'll be the backbone of our organization, ensuring smooth day-to-day operations across multiple business functions. You'll collaborate with our team of architects, planners, and developers to support the administrative infrastructure that allows our creative work to thrive. Whether you're managing contracts, supporting human resources functions, or maintaining our project databases, your attention to detail and organizational skills will directly impact our firm's success. 

What You Will Do 

Contract & Compliance Management 

• Maintain contract database and tracking system 
• Process new contracts and renewals, ensuring proper documentation 
• Manage firm-wide licensing and registration requirements 
• Track license renewals and continuing education requirements 
• Prepare and submit regulatory documentation 
• Ensure compliance with industry regulations 

Financial Operations 

• Process vendor invoices and expense reports 
• Manage client billing and payment collection 
• Reconcile financial transactions 
• Support monthly financial closing processes 
• Manage company insurance policies and renewals 
• Process insurance claims and maintain records 

Project Administration 

• Organize and maintain project databases 
• Generate reports and analytics on project performance 
• Support project teams with data needs 
• Implement and maintain data management systems 

Office Management 

• Oversee the day-to-day functioning of the office 
• Maintain office equipment and coordinate facility maintenance 
• Ensure adequate office supplies are available 
• Ensure a safe and clean work environment 
• Review and update office policies as necessary 

Vendor Relations 

• Liaise with the legal team for contract reviews when necessary 
• Coordinate with insurance providers 
• Ensure appropriate coverage levels are maintained 
• Manage relationships with key service providers and vendors 

Your Qualifications 

• Bachelor's degree preferred; High school diploma or equivalent required  
• 2-3 years of experience in administrative or operational support roles  
• Strong proficiency in Microsoft Office Suite  
• Knowledge of basic accounting principles  
• Excellent organizational and communication skills  
• Detail-oriented with ability to prioritize multiple tasks  
• Experience in the architecture or design industry a plus 

Life at Place Foundry 

At Place Foundry, we're committed to creating an inclusive and supportive work environment where each team member can thrive. We value collaboration, creativity, and a dedication to quality. Our team enjoys a balance of focused individual work and collaborative projects that make a difference in the communities we serve. 

Compensation & Benefits 

• Salary Range: $45,000 - $55,000 annually (commensurate with experience) 
• Classification: Full Time 
• FLSA Status: Non-Exempt 
• Travel Requirements: Minimal (0-25%) 

About Place Foundry 

Place Foundry is an architecture, planning, and development consulting firm dedicated to creating vibrant, sustainable places that enrich communities. Based in Rockford, Illinois, our team combines expertise in design, planning, and development to deliver innovative solutions for our clients. 

Location: Place Foundry 728 North Prospect Street, Suite 101 Rockford, IL 61107 

How to Apply 

Please visit our website to submit your application, including a cover letter and resume. In your cover letter, highlight any additional relevant skills, experience, or qualifications that make you an ideal candidate for this position. 

https://www.theplacefoundry.com/careers

Place Foundry is an Equal Opportunity Employer committed to a diversified workforce.