What are the responsibilities and job description for the Administrative Assistant position at Planet Pharma?
Location: Indianapolis, IN- 100% onsite
Pay: $33 - $45 per hour
Type: 6-12 months contract
Position Summary:
Act as central point of contact and coordinator for scheduling across all talent acquisition business functions ensuring a seamless interview process for the business and hi-touch candidate experience. Work with the functional Administrative team to plan “day of interview flow” including, but not limited to scheduling and coordinating full day, on-site interview experience; reserving appropriate room space; planning lunch (or dinner as needed), assist with candidate travel, coordinate local tours for candidates considering relocation, create interview agendas, generate feedback forms in Workday and ensure team/candidate receives all pertinent interview day information ensuring an exceptional interview experience for all.
Responsibilities:
• Support the recruitment team and functional teams in a hi-volume, hi-touch, full life cycle recruiting environment.
• Manage complex candidate scheduling utilizing Outlook, Teams and Workday
• Coordinate candidates travel as needed for on-site meetings/interviews
• Provide candidates with a best-in-class experience, maintaining contact, responsiveness and support throughout the process ensuring a high level of candidate engagement and positive overall experience.
Basic Requirements:
• 5 years administrative support or HR/Recruiting Coordinator experience in a fast paced, demanding environment.
• Proven experience with complex calendaring with the ability to plan and coordinate multi-tiered, full day, on-site interviews
• Overall aptitude to work in a flexible, fast-paced, change agile environment, with solid business capabilities and EQ.
• Capable of building cross functional relationships with
• Strong communication and interpersonal skills, with the ability to build professional relationships across all levels of the business
• Possess solid MS technical skills including Outlook, SharePoint, Teams, Word, Excel, and PowerPoint
Additional Preferences:
• Experience within a Human Resources and/or Talent Acquisition/Recruiting environment highly preferred.
• Experience with Biotech or Pharmaceutical industry a strong plus.
• Passionate, high-energy, accountable, and collaborative team player with the ability to prioritize and multi-task.
Salary : $33 - $45
