What are the responsibilities and job description for the Executive Assistant position at Planet Professional?
***Local candidates only, this is on-site 2-3 days per week in New York, NY (near Bryant Park)***
Up to $34.50/hr depending on experience
Administrative Assistant, Senior
Duration - at least 3 months
Must have:
At least 5 years Administrative experience in corporate/professional environment
Experience working with international offices, international travel, etc.
Experience in Retail/Consumer Goods Buying offices
We are seeking an organized and proactive Administrative Assistant to provide high-level support to a Vice President in our New York Buying Office. This hybrid position requires flexibility for in-office days, aligning with team needs. The role involves advanced administrative tasks, requiring a thorough understanding of company policies, procedures, and practices. You will play a key role in ensuring the efficient functioning of office systems, as well as supporting divisional operations and maintaining confidentiality in all interactions.
Key Responsibilities:
-Manage and coordinate multiple calendars, scheduling appointments and meetings for the VP.
-Organize travel arrangements, including itineraries and related expense processing.
-Respond to internal and external inquiries, providing researched information and addressing complex or confidential issues with professionalism and discretion.
-Analyze and improve operating practices by reviewing and revising existing systems and procedures.
-Maintain and organize filing systems and records, ensuring accuracy and accessibility.
-Oversee and track progress on administrative projects, ensuring deadlines are met.
-Plan and execute meetings, including booking rooms, arranging catering, and managing post-meeting follow-ups.
-Administer and manage various documents and spreadsheets, ensuring data integrity and organization.
-Facilitate communication between departments to ensure smooth flow of relevant information.
This is an exciting opportunity for a self-motivated, detail-oriented individual to join a dynamic team and contribute to the overall success of the New York Buying Office.
Salary : $35
