What are the responsibilities and job description for the HR Specialist – CEO Administrative Assistant Position position at Platinum Copier Solutions LLC?
Company Description
Platinum Copier Solutions LLC is a business in Humble, TX. Platinum Copiers mission is to offer high end reproduction products and services at locally competitive prices and provide our clients with practical business solutions for their real-world work environments which has been our slogan, mission, and fabric that has attributed to the company’s success. Our goal is to provide our employees with the experience of working on a talented and diverse team that services our Customers with a high level of professionalism. Platinum Copiers has grown exponentially and developed a loyal customer following in the greater Houston area and surrounding counties.
HR Specialist – CEO Administrative Assistant Position
Responsibilities and Duties:
- Execute in HR functions which include, but not limited to, payroll, onboarding, recruiting, company policies, employee relations, Leave of Absence and health benefits.
- Answer employee and Vendor inquiries regarding HR policies and procedures.
- Complete biweekly payroll.
- Deliver New Hire onboarding action items including new hire profile creation in the payroll and benefits administration portals, I9 process, eVerify, and new hire orientation.
- Manage benefits administration, including enrollment, claims processing, eligibility, QSC events, and audit/pay monthly benefits vendor invoices.
- Subject Matter Expert coordinating Open Enrollment for health benefits, supplemental benefits and 401K enrollment.
- Review of HR Vendor contracts for renewals or cancellations, as needed.
- Submit and administer Leave of Absence process.
- Partner with Supervisors to prepare HR documents such as documented warnings, disciplinary actions, and performance plans.
- Record, reply, track and represent the organization on Texas Workforce Unemployment claims.
- Request background checks and drug tests.
- Post open opportunities and complete prescreening, interviewing, and recruiting segments.
- Maintain employee records and update HR databases
- Maintain the Company Directory and Employee Emergency Contact List.
- Administer Workers Compensation claims.
- Report annual OSHA Injury report for compliance.
- Complete the annual Affordable Care Act notice distribution.
- Knowledge of basic HR practices and employment laws
- Author Companywide announcements, alerts, celebrations, milestones and updates.
- Work directly with CEO to deliver on Human Resources operational and best practices.
- Maintain confidentiality and handle sensitive information with discretion.
- Assist CEO with Company-wide initiatives, meetings, event planning, and employee relations.
- Demonstrate a culture of ethical conduct, safety and compliance.
- Provide ongoing support of the Administrative team as needed.
- Coordinate and assist with CEO calendar, appointments, meetings, and travel.
- Handle special projects, as assigned.
- All other duties assigned based on business needs.
Experience and Skills:
- Proven experience in a HR Specialist, Administrative Assistant or in a similar role.
- Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint)
- Knowledge of phone systems and office equipment operation.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Excellent verbal and written communication skills
- Attention to detail, problem-solving and follow-through skills.
- Work independently with minimal supervision.
- Ability to multi-task successfully.
- Bilingual in Spanish preferred.
Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of responsibilities, qualifications, or requirements. The employer reserves the right to modify the duties or requirements of the position based on business needs.
Job Type: Full-time
Pay: $60,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $60,000 - $75,000