Interim Assistant Office Manager- 32 hr/ week

Job Title: Interim Assistant Office Manager- 32 hours a week (6 weeks)

Monday- Thursday 8am- 4:30pm

Department: Administration

Reports To: Finance Specialist/ Office Manager

POSITION SUMMARY: Provides high-level administrative support by handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. This is a temporary position lasting 6 weeks at full time hours, after which it will move to part time hours for 4 weeks. At the end of this 10 week period the position will end.

KEY or ESSENTIAL FUNCTIONS:

The essential functions of the position include but are not limited to the following:

· Answers phone inquiries, directing calls, and providing basic company information as needed

· Comfortable performing clerical duties, taking memos, maintaining files and organizing documents. Photocopying, faxing, collating, etc. as needed

· Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed

· Handles confidential information

· Prepares information and research for executive needs

· May help plan company events, meetings, and employee team building activities or special projects

· Completes tasks needed to keep the admin office running smoothly

EXECUTIVE ASSISTANT SKILLS

· Comfortable in a fast-paced environment with multiple tasks and projects at hand

· Able to organize and manage large amounts of information

· Self-directed and able to work without supervision

· Energetic and eager to tackle new projects and ideas

QUALIFICATIONS/REQUIREMENTS:

· Demonstrated/documented ability in customer service, filing and employee relations.

· Demonstrated/documented ability to maintain consistency and to follow through when given a task.

· Demonstrated/documented skills in the area of community relations.

· Must be able to pass a Department of Children Youth and Family Services (DCYF) background check.

· High school diploma or equivalent required.

· One year of successful full-time experience in a relevant field.

· Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel).

· Excellent written and verbal communication skills.

· Excellent time management and prioritization skills.

EQUIPMENT UTILIZED: Equipment used includes program computer, printer, scanner/fax machine, copy machine, telecommunication via program landline and cell phone, and periodic use of other equipment such as personal vehicle.

PHYSICAL REQUIREMENTS: Must possess and maintain a clean background, a current TB test, good driving record and a valid Driver License throughout employment. Must self-notify Administration within 2 weeks’ time of any deviation from this requirement. At the time of resignation, must submit a minimum of two-week’s notice.

Must be able to lift a minimum of 30 pounds and be able to bend, lift, twist, as necessary to meet/exceed job expectations.

MENTAL REQUIREMENTS: High volume of work and strict adherence to workload may be stressful; frequent deadline and/or pressure situations.

WORK ENVIRONMENT: Duties are primarily performed inside while standing or sitting at a desk or computer terminal. Environment will also be in the community interacting with those in State, other local offices, etc. Environment will also be in the Administration Office setting at times as needed.'
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Work Location:

• One location

Work Remotely

• No

Job Types: Full-time, Part-time

Pay: $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $22