Legal Coordinator

Polarity is a diversified global media company with a mission to bring authentic content to a diverse global

audience. With broad operations in animation, live action, publishing and general media, Polarity has established itself as an impactful force in the entertainment industry. As a media company, we are focused on investing in, producing, and distributing new content to the global marketplace. We are looking for a full-time Legal Coordinator to play a fundamental support role in the operations of the Legal Department through problem solving, project management, risk reduction, and process execution. The ideal candidate will be a hard-working, reliable individual able to undertake a variety of legal administrative tasks in entertainment and publishing. The position will lead and support our Legal Department’s efforts to drive efficiencies and streamline performance. This position reports to the Chief Legal Officer and works under the supervision of both the Chief Legal Officer and the Legal Operations Manager. Experience in publishing, operations, and entertainment is a plus.

Key Responsibilities:

1. Administrative support

a. Provide general administrative support to the legal team and Legal Operations Manager, including:

i. Scheduling meetings, and managing calendars;

ii. Organizing and facilitating legal documents for signature;

iii. Assist with drafting and reviewing contracts, legal correspondence, and legal reports;

iv. Act as a point of contact for legal inquiries, ensuring timely and accurate responses; and

v. Facilitate communication between internal and external teams, including law firms, and talent representatives, to improve workflow coordination.

2. Process Coordination

a. Support Legal Operations Manager to maintain legal department processes, including contract

management, legal requests, legal document storage, and contract expiration tracking & deal

compliance.

b. Assist with the organization and documentation of standard legal operating procedures.

3. Legal Project Support

a. Coordinate and support legal team with legal projects, track progress, timelines and deliverables.

b. Collaborate with various internal departments (finance, HR, creative teams) to ensure legal projects

meet organizational objectives.

4. Legal Systems & Technology

a. Maintain legal platforms (i.e. rights management, project management, and document management

systems.)

i. Assist with entering contracts into rights management system, arrange for signature, track

execution.

ii. Maintain contract/deal entry to account for amendments, extensions, etc.

iii. Conduct and complete data entry projects, report generation, and maintenance of legal

databases and systems.

5. Compliance & Legal Tracking

a. Assist in ensuring legal compliance by maintaining records, contracts, and other legal documentation

b. Help maintain compliance with entertainment guilds, unions, publishing and entertainment rights

organizations.

c. Assist with the tracking and collection of chain of title and conditions precedent documentation to

ensure rights are properly secured before production, publication or distribution.

d. Track legal department KPIs and assist with generating reports and analytics.

Minimum Requirements:

 Five years of contract and intellectual property rights management experience.

 3 years legal operations or business affairs role, preferably in entertainment, media or publishing.

 4-year degree and/or Legal Assistant experience.

Excellent verbal, written communication, and interpersonal skills.

 Experience in Asana, Rightsline, Salesforce, Airtable, contract and project management software a plus.

 Ability to effectively present information in one-on-one and group situations to key stakeholders, executives,

external partners, and other employees of the organization.