What are the responsibilities and job description for the Executive Assistant position at Pollination?
The opportunity
Pollination is a bold and different climate change advisory and investment firm. We are unbound by legacy and solely focused on accelerating the transition to a net zero, climate resilient future. We are world leaders in finance, investment, technology, business, law and policy.
The culture at Pollination is driven by our values - intellectual rigour, catalytic collaboration, courageous creativity, relentless tenacity and thoughtful transformation.
Pollination is looking for an Executive Assistant to join our dynamic office in Sydney.
This position will predominantly support two senior leaders in the organisation; ensuring that their objectives are supported through seamless and efficient administrative support. The scope of the role will be diverse – from liaison with high-profile international stakeholders and managing busy diaries to organising events and media opportunities.
Strong teamwork and a ‘can-do’ attitude are essential for this role – it’s all about being hands on!
Key responsibilities will include:
- Providing high level executive assistance to two Managing Directors including organisational support to their business priorities, calendar and meeting management, and overseeing correspondence
- Organising complex travel arrangements with detailed itineraries
- Preparing draft documents, maintaining electronic files and CRM
- Managing client end-to-end onboarding / offboarding processes, including oversight of contracting, filing, supplier and vendor management.
- Supporting the management and integrity of Salesforce data
- Support the coordination of regular reporting to Management Teams.
- Assisting with the creation of presentation materials including coordinating resources, summarising and reviewing content
- Being a point of contact for your Managing Directors teams, and providing support where required
- Expense management
You’ll love this role if…
You thrive in a fast-moving, fluid environment and have exceptional attention to detail. You are adaptable and proactive, calm under pressure and a great communicator – able to prioritise and effectively manage the needs of diverse stakeholders. You’re excited to work in a purpose-driven organisation, and share our ambition and commitment to tackle the climate crisis.
Who we’re looking for
Essential skills:
- Excellent verbal and communication skills at all levels
- Excellent proficiency with MS Office suite,
- Knowledge of Microsoft Teams & Salesforce would be preferable (training will be provided)
- Excellent level of attention to detail and organisation skills
- Ability to multi-task, prioritise and be accommodating in support of competing demands
- Understand and appreciate the importance of confidentiality
- Be a strong team member with a high level of loyalty, resilience and enthusiasm.
Hours
Full-time with the flexibility to work outside of standard office hours when necessary.
How to apply
Please apply here including a cover letter addressing the above (strictly 1 page maximum – applications over 1 page will not be considered), CV (maximum 2 pages).
Applying with Pollination
Pollination is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. We encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. If you have any support or access requirements, we encourage you to advise us at time of application. We will then work with you to identify the best way to assist you through the recruitment process.
