Accounts Payable Specialist

Summary

The Accounts Payable Specialist will handle the full cycle of Accounts Payable duties and support all positions within the Accounting Department. The department is fast-paced, and work assignment priorities change rapidly. The ideal candidate will be organized and have the ability to adapt to changing work assignments while keeping within deadlines.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Duties/Responsibilities

· Manage and perform the full cycle of Accounts Payable duties.

· Get approvals of invoices, accurately enter and code invoices to appropriate general ledger accounts to ensure proper allocation of expenses.

· Prepare purchase orders as needed.

· Monitor vendor accounts to ensure process of timely check runs on a weekly basis.

· Verify and reconcile vendor invoices and statements.

· Code, enter and perform monthly reconciliations of credit cards.

· Track and enter all active loan payments.

· Research and resolve vendor issues or discrepancies promptly to maintain accurate financial records.

· Maintain and update 1099 information, including W-9’s, and insurance certificates.

· Fill out any new vendor application credit requests with management approval.

· Maintain positive relationships with vendors.

· Assist with month-end and year-end closing processes.

· File paperwork and manage office supplies.

· Administer and maintain the Accounts Payable inbox daily.

· Answer, direct incoming calls, and attend to guests that come into the office.

· Contribute to continuing process improvements for efficiency.

· Process and pay President’s personal bills and maintain files.

· Perform other ad hoc projects as assigned by management.

· Cross train the full cycle of Accounts Receivable.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

· Associate’s degree.

· Must have Accounts Payable experience.

· Proficient with QuickBooks Enterprise Solutions.

· Must be organized, detail-oriented and possess a high level of accuracy.

· Position requires a high degree of discretion and confidentiality.

· Ability to learn quickly and work independently.

· Strong communication skills, both written and verbal, are vital as this job requires a large amount of day-to-day correspondence both in the office and with vendors regarding invoice inquiries and/or disputes.

· Able to multi-task and meet deadlines.

· Manage time and adjust priorities accordingly in a fast-paced environment.

· Strong analytical, mathematical and organizational skills.

· Must be reliable, dependable, and flexible.

· Competency and familiarity with the following applications including Adobe and Microsoft Office.

· Must possess professional interpersonal and communication skills and be able to interface with all levels of management and staff members in a courteous manner.

Position is onsite Monday – Friday from 7:30 a.m. to 4:00 p.m.

Job Type: Full-time

Pay: $26.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Benicia, CA 94510 (Required)

Work Location: In person

Salary : $26 - $30