Child Nutrition and Bookkeeper/Administrative Assistant

TITLE: Child Nutrition and Transportation Bookkeeper/Administrative Assistant

QUALIFICATIONS: The administrative assistant/bookkeeper shall possess a demonstrated aptitude or competence for assigned responsibilities and other such alternatives as the Board may find appropriate and acceptable.

REPORTS TO: Foos Nutrition and Transportation Director

JOB GOAL: To assist in the administration of the school’s business affairs so as to provide the maximum services for the financial resources available.

Performance Responsibilities

• Maintains time and attendance records, including leave, time sheets, etc., for all school staff and substitutes.
• Maintains a complete and systematic set of records, including processing requisitions/purchase orders, receiving and distributing received goods, and requesting /processing payments of all financial transactions of the school.
• Records details of the school's financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions, purchase orders, fundraiser requests, etc.
• Prepares financial statements, income statements, and cost reports to reflect the financial condition of the school.
• Traces errors and records adjustment to correct charges or credits posted to incorrect amounts.
• Receives, receipts, counts, and deposits all monies daily.
• Balances and reconciles separate bank accounts and prepares financial reports for presentation to the business manager at PSD Central Office monthly.
• Contacts and secures substitute teachers.
• Maintains a shared Google spreadsheet containing budgetary amounts in various accounts.
• Responsible for the publication of the monthly student calendar and maintaining the PUE calendar for the staff and PSD website.
• Responsible for making sure all requirements/documentation is met for staff that are traveling for professional development.
• Performs all of the usual office routines and practices associated with a busy and productive, smoothly run office.
• Works with the secretary to ensure that the office routines and practices are implemented.
• Conducts him/herself professionally while dealing with students, staff, parents, and other community members at all times.
• Participates in and completes the approved district Staff Development Program.
• Respects the confidentiality of information coming and going through the PUE office.
• Performs such other tasks and assumes such other responsibilities as the immediate supervisor may assign from time to time.
• Assists with registration and maintaining cumulative records.
• Help coordinate fundraising activities.
• Demonstrates a commitment to professional growth.
• Demonstrates effective interpersonal and communication skills.
• Maintains appropriate professional appearance.
• Demonstrates regular attendance and punctuality.
  
  

Term Of Employment

Twelve-month position. Salary and work year to be established by the Superintendent and approved by the Board of Trustees on an annual basis. “At Will” position.

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on

Evaluation of Support Services Personnel.