What are the responsibilities and job description for the Office Administrator position at Port Enterprises LTD?
Job Overview
We are seeking a detail-oriented and proactive Office Administrator. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks and supporting various functions. This position requires strong organizational skills, proficiency in computer applications, and a friendly demeanor.
Responsibilities
- Calculate sales tax on invoices for taxable and non taxable items
- Coordinate equipment drop offs, pickups and assign purchase orders
- Assist with entering credit card, gas cards and invoices into computer system
- Input payroll hours and vendor invoices
- Maintain organized filing systems, both electronic and paper-based
- Assists with reconciling of company credit cards and office gas cards
- Scheduling equipment drop offs, pickups, verify pricing quoted rates, and organizing vendor job site equipment and storage
- Manage front desk operations
- Support the team with various administrative tasks as needed
- Operate phone systems efficiently to manage incoming calls and messages.
Requirements
- Proven experience as an Office Administrator or similar role
- Bilingual fluent in English and Spanish
- Familiarity with construction receptionist duties is a plus but not mandatory.
- Proficient in using computer systems and software applications
- Excellent organizational skills with attention to detail for deadlines, filing and documentation tasks.
- Ability to manage multiple tasks simultaneously.
- College degree preferred but not required
- General knowledge of Microsoft Suite including Microsoft Excel
If you are a motivated individual looking to contribute to a dynamic company while enhancing your administrative skills, we encourage you to apply for this exciting opportunity!
Job Type: Full-time
Pay: $19.00 - $21.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
License/Certification:
- Driver's License (Required)
Ability to Commute:
- New Braunfels, TX 78130 (Required)
Work Location: In person
Salary : $19 - $21