Records Analyst (Casual Employee)

Are you ready to think about the future and dream big? At Port Houston, we're seeking individuals who are eager to tackle the most significant challenges of their careers. For over a century, we've been driven by vision and scale, delivering impactful initiatives that shape Houston and the region. Our sustainability and success hinge on attracting, retaining, and nurturing exceptional talent.

When you join Port Houston, you're embarking on a journey towards a fulfilling career path. Take the first step in the right direction—are you READY?

Position Summary

Provides technical and functional analysis and support to Port Houston’s records management programs. Performs operational and administrative duties of the Records and Information Management (RIM) department.

Key Responsibilities/Duties

• Provide records management support to Port Houston staff and the public [75% of time in this function]
• Evaluate submitted records, scan and index the electronic version, and file the hardcopy
• Analyze records to determine and apply content types and metadata
• Administer the offsite records storage program: inspect and categorize circulation control forms and inventories; direct deliveries; communicate with vendor; and instruct staff
• Manage electronic and hardcopy records repositories
• Support the development and documentation of streamlined document and records management processes
• Maintain database for Port Houston file numbers and descriptions
• Search for and retrieve requested records, using knowledge of current and legacy indexing systems
• Collaborate with and coach departmental records liaisons
• Assist the Records Manager with activities including training, records programs, SharePort implementation, and responding to litigation and public information requests
• Perform department operational and administrative duties [25% of time in this function]
• Review invoices, prepare check requests, prepare record storage or destruction forms, type labels, answer phone, desk, and email inquiries, file hardcopy records, and maintain stock of supplies and equipment
• Act in accordance with Port Houston core values (respect, excellence, accountability, diligence, and you)
• Perform other duties as required by the Records Manager and requested by other staff
  
  

Education/Experience

• High school diploma or GED equivalent required
• Associate degree in Business Administration, Communications, or related major from an accredited academic institution preferred
• 3 years of document control or records management experience required
• Certified Records Analyst preferred
• Experience with Texas government records preferred
  
  

Knowledge, Skills, Abilities And Behaviors

• Knowledge of library and information management, including content/function type,
• retention schedule use, naming conventions, metadata use, and security rights
• Analytical and research skills; ability to conduct thorough, efficient information searches successfully
• Communication skills, including written and oral
• Ability to work independently as well as collaboratively
• Organizational, time management, and prioritization skills
• Attention to detail with a high level of accuracy
• Customer service skills
• Ability to enter data accurately
• Ability to multi-task and self-manage work pace and assigned duties
• Self-motivated and goal-oriented mindset; ability to handle regular activities without prompting
• Willingness to learn new concepts and technologies and ask questions
• Initiative and a positive attitude
• Ability to maintain focus to ensure that work is completed efficiently
• Technological proficiency with records management software, ECM solutions, optical
• character recognition and scanning software, and Microsoft Office (Word, Access,
• Outlook, Excel) applications
• Ability to maintain confidentiality of information
• Visual acuity and ability to discern that colors and words are scanned correctly
• Ability to rapidly attain a thorough understanding of the records of Port Houston and its business units, including the legacy records system
• Must be able to pass the background check required to obtain a TWIC (Transportation Worker Identification Credential)
  
  

Key Competencies Required

• Analytical Problem Solving
• Applied Learning
• Contributes to Team Performance
• Customer Focus
• Dependable Follow-Through
• Focus Upon Quality
  
  

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, but due to open office environment noise level may occasionally be high. To apply, please go to porthouston.com/careers. Only applications submitted through the Port Houston Careers website will be acknowledged. Port Houston is an equal opportunity employer and participates in the E-Verify program supervised by the U.S. Government.

Thank you for choosing Port Houston in your career search.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.