Accounting Specialist II

Applications only accepted at portofnewport.com/employment

POSITION OBJECTIVES:

This position performs a variety of accounting duties related to the revenue and accounts receivable functions of the Port’s Commercial and International Terminals. This position prepares monthly statements for Port’s Commercial Marina and International Terminal and processes cash receipts. This person utilizes skills in project management, organization and communications.

JOB FUNCTIONS:

Commercial Accounts Receivable (65% of Time)

• Proactively obtain moorage license agreements, inform appropriate staff when someone has not registered or has an expired Moorage License agreement, but is in a slip.
• Record Moorage reservations in Port Software with slip assigned by Harbormaster.
• Capture revenue from visiting vessels, by reviewing exceptions to the Daily Dock walk.
• Collect [payments from customers, assure they are accurately recorded in the System
• Bill accounts as appropriate.
• Send out notices of non-compliance with Port Facilities Code,
• Register transient vessels and collect fund in advance of their stay
• Update Customer accounts based on contact information
• Collect on past due accounts
• Process cash receipts
• Call past due accounts to collect funds.
• Input and/or verify all tickets for services are input for the International Terminal.
• Use Accounting software to reconcile accounts
• Track insurance expirations, mail letters and follow up to insure vessels insurance meet port requirements, inform Harbormaster of any exceptions.
• Print and send out Invoices to customers using a batch process
• Print and send out statements to customers by the 10th of each month, using a batch process.
• Calculate rent increases per lease agreements on all leased Port property.
• Mail out 30, 60, 90, and 120 day past due letters to customers, using queries in PacSoft, combines with Word.
• Invoice and mail moorage renewals, new moorage License agreements, and invoices for moorage in advance of expiration, batch process and/or reporting process is used to accomplish this
• Track insurance expirations, mail letters to those with expiring insurance, and follow up to insure vessels insurance meet port requirements.
• Invoice and process payments for customers with cards on file.
• Call customers, obtain new credit card information when a card on file is expiring.
• Using computer software track lease expirations
• Assess late fees and draft past due notices on delinquent accounts.
• Setup and maintain customer accounts in Port’s accounting software, capturing phone numbers and email addresses, tracking vessel sales and purchases.
• Learn Duties of South Beach Public Service Representative, assists South Beach
• Customer services as necessary.
• Mark vessels as sold, and transfer ownership to new owner in computer system

Customer Service (25% of Time)

• Provide information and assistance to customers and Port staff, connect them to other departments as needed.
• Provide customer service and assistance to Port Customers entering the office, returning calls
• Serve as backup for answering and routing incoming calls to the Port Administration Office and processing mail.

Bookkeeping and Administrative Support (10% of Time)

• Reconcile and post ACH transactions to cash accounts.
• Other Duties as Assigned

Job Type: Full-time

Pay: $22.22 - $30.77 per hour

Expected hours: 8 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $22 - $31