Transportation - Field Trip Coordinator

Position Summary:

This position is responsible for coordinating and supporting field trips, vehicle usage, and related administrative functions within the Transportation Department. The role requires a high level of organization, communication, and technical proficiency to manage logistics and ensure smooth operations.

Key Responsibilities:

• Coordinate all aspects of field trips, including:

? Processing requests and assigning drivers/buses.

? Maintaining accurate records and timely billing.

? Processing payments related to trip requests.

• Maintain scheduling and accountability for all Special Purpose Vehicles (SPV) and Administration Vehicles.
• Manage E-Z Pass toll kits and ensure accurate tracking.
• Train district staff on using the Field Trip Program.
• Process field trip hours and close out trip tickets efficiently.
• Enter Trip Tickets for driver payroll to ensure prompt processing.
• Assist with dispatching buses for routes, trips, shuttles, and extracurricular activities.
• Address and resolve student and parent concerns via phone or email.
• Utilize Microsoft Office, Google Workspace, and other software tools as required.
• Assist the Office Manager in preparing required state reports.
• Schedule and occasionally conduct SPV training for district staff when trainers are unavailable.
• Perform other duties as assigned by the Director of Transportation.

Qualifications:

• Education: High school diploma or GED required.
• Minimum of 2 years experience in school transportation or a demonstrated understanding of transportation operations.
• Licensing: Must hold a valid CDL with P, S, and AB endorsements, or be willing to complete necessary training
• Ability to maintain a high level of confidentiality.
• Skilled in operating office equipment (e.g., copy machines, tablets, phone systems, and 2-way radios).
• Strong, assertivecommunication skills to manage frequent changes in scheduling.
• Able to work accurately and efficiently in a fast-paced environment with frequent interruptions.
• Clear verbal communication skills, especially over a 2-way radio.
• Effective communicator with parents, school staff, and transportation employees while managing multiple tasks.
• Team-oriented with a positive attitude and strong interpersonal communication abilities.
• Ability to read and interpret safety rules, operating instructions, and procedural manuals.
• Strong computer literacy with the ability to learn and use software systems within the Transportation Department

Disclaimer:

The responsibilities and tasks outlined in this document are not exhaustive and may be modified at any time to meet the evolving needs of the district. The employee must remain free of alcohol and non-prescribed controlled substances while in the workplace throughout their employment with the district. Additionally, the employee is expected to adhere to all PTS Core Values, the PTS Strategic Plan, and all PTS District policies and guidelines, including but not limited to the Civility Policy.