Executive Assistant and Sales Support Specialist

Executive Assistant and Sales Support Specialist

Are you a detail-oriented, tech-savvy professional with a passion for organization and customer service? We’re seeking an exceptional Executive Assistant and Sales Support Specialist to join our team! This role will play a critical part in managing executive operations, streamlining our sales pipeline, and driving business growth. If you thrive in a fast-paced, dynamic environment and enjoy taking initiative, we’d love to hear from you.

Key Responsibilities:

• Manage and prioritize executive calendars, ensuring timely updates of meetings and appointments.
• Coordinate travel arrangements, including flights, accommodations, and ground transportation, while preparing detailed itineraries.
• Draft, edit, and refine reports, presentations, and correspondence, maintaining accuracy and professionalism in all communications.
• Attend meetings, take comprehensive notes, and ensure follow-up on key action items.
• Support project management activities, tracking progress, meeting deadlines, and providing regular status updates.
• Qualify leads, organize and maintain the sales pipeline, and assist with follow-ups.
• Develop polished presentations and sales materials using PowerPoint and other tools.
• Act as a liaison for internal and external stakeholders, managing calls and emails with efficiency and courtesy.
• Utilize spreadsheets, Microsoft Office Suite, Google Suite, and project management software for organizing and analyzing data.
• Handle confidential information with the utmost discretion, maintaining a high level of integrity.

Required Skills and Qualifications:

• Proven experience as an executive assistant, virtual assistant, or in a similar role.
• Exceptional time management and organizational skills, with a demonstrated ability to multitask effectively.
• Proficiency in Microsoft Office Suite, Google Suite, and CRM software.
• Excellent verbal and written communication skills.
• High level of professionalism, integrity, and discretion in handling sensitive information.
• Ability to work autonomously with minimal supervision.
• Keen attention to detail and a proactive approach to problem-solving.
• Some college education is preferred.

Why Join Us?

• Be part of a forward-thinking and innovative team.
• Opportunity to grow your skills in a supportive and collaborative environment.
• Enjoy a role with variety, autonomy, and meaningful impact.

Location: hybrid

How to Apply:

If this sounds like the perfect fit for you, we’d love to hear from you! Please send your resume and a brief cover letter to [your email or application link]. Let’s achieve great things together!