What are the responsibilities and job description for the Facilities & Fleet Manager position at Prairie Band LLC?
Description
We are seeking a highly motivated and experienced Facilities & Fleet Manager to oversee the company’s fleet program and have responsibility for management of maintenance/upkeep of our local facilities. The ideal candidate is highly organized, detail-oriented, possesses strong communication skills, and has a proven ability to manage multiple tasks efficiently.
Major Duties
Facilities Oversight
• Develop and implement a comprehensive maintenance program for all facilities.
• Manage and supervise maintenance staff and contractors.
• Ensure compliance with all safety regulations and building codes.
• Develop and manage budgets for facility maintenance and repairs.
• Coordinate with other departments to ensure that facilities meet their needs.
• Conduct regular inspections of facilities to identify maintenance needs.
• Develop and implement energy conservation programs.
• Manage and maintain all equipment and systems, including HVAC, plumbing, and electrical systems.
• Ensure that all facilities are clean and well-maintained.
• Develop and implement emergency response plans
Fleet Maintenance
• Develop and implement a preventative maintenance schedule for all vehicles.
• Coordinate repairs and maintenance with internal mechanics or external vendors, ensuring timely and cost-effective service.
• Maintain accurate records of all vehicle maintenance and repairs.
• Manage vehicle inspections and registrations.
• Ensure vehicles are clean and presentable.
Vehicle Acquisition and Disposal
• Research and recommend vehicle purchases or leases based on company needs and budget.
• Manage the vehicle acquisition process, including negotiating pricing and coordinating delivery.
• Oversee the disposal of retired vehicles.
Driver Management
• Maintain driver records, including licenses, certifications, and training.
• Monitor driver performance and address any issues related to safety or compliance.
• Develop and enforce driver policies and procedures.
Fleet Tracking and Optimization
• Implement and manage a fleet tracking system (GPS or telematics) to monitor vehicle usage, driver behavior, and fuel consumption.
• Analyze fleet data to identify areas for improvement in efficiency and cost reduction.
• Optimize routes and schedules to minimize mileage and fuel costs.
Budget Management
• Develop and manage the fleet budget, including forecasting expenses and tracking actual costs.
• Identify and implement cost-saving measures.
Compliance and Safety
• Ensure compliance with all federal, state, and local regulations related to vehicle operation and safety.
• Develop and implement safety programs for drivers.
• Investigate and report on accidents involving company vehicles.
Requirements
• Bachelor's degree in Facilities Management, Engineering, Logistics or a related field preferred.
• Minimum of five (5) years of experience in facilities management and three (3 ) in fleet management or related field.
• Strong knowledge of building codes and safety regulations.
• Excellent leadership and management skills.
• Strong communication, negotiations and interpersonal skills.
• Ability to manage multiple projects and priorities.
• Strong problem-solving and decision-making skills.
• Proficient in Microsoft Office (Excel, Word, Powerpoint and Outlook) and facilities as well as experience with fleet management software and GPS tracking systems.
• Knowledge of vehicle maintenance and repair procedures.
• Understanding of DOT regulations and safety standards.
• Ability to analyze data and identify trends.
• Strong negotiation skills.
• Valid driver's license with a clean driving record.
Additional Duties
Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.
Indian Preference Exercised
Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 2 position. Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B).
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