What are the responsibilities and job description for the Corporate Administrative Assistant position at Preferred Hotels & Resorts?

GENERAL SUMMARY

The Corporate Administrative Assistant (CAA) interacts with all departments, provides administrative support, assists with global activities and projects, and supports the Executive Assistant to the President. This position represents Preferred Travel Group to associates, clients, and vendors via email, video conference calls, and in person at our Chicago office.

ORGANIZATIONAL RELATIONSHIP

This role reports to the Executive Assistant to the President and has a functional relationship with other Executive Assistants. The individual interacts with company executives, department heads, and associates across the global organization. The CAA also interacts with hotel clients, travel professionals, vendors, and partners of Preferred Travel Group.

DUTIES & RESPONSIBILITIES

Chicago Office Administration : Ensure that the Chicago office operates efficiently and always represents the ethos and reputation of Preferred Travel Group.

The role includes duties such as :

The handling of inbound and outbound mail and packages

Maintaining office supplies, general upkeep of furniture and kitchen equipment

Registering guests with the building

Greeting office guests

Coordination and planning of office activities

Preparing board room for meetings, working with meeting host on food and beverage if needed

Maintain Preferred’s Intranet Updating Department pages as directedFormatting & posting of pictures

General Administrative Support : The administrative team performs various ad hoc activities. The CAA will be an active part of supporting the company under the direction of the Executive Assistant to the President and will include duties such as : Booking travel as directedCompleting expense reports for executives as assignedData entry - Auditing CRM and SharePoint, entering or updating data as directedCoordinating & supporting collateral fulfillment for internal & external clientsOther duties as directed

QUALIFICATIONS

2 years’ experience in office administration, customer contact position, or similar experience

Written and verbal skills in English

Strong knowledge of MS 365 Office, including Word, Excel, Outlook

Ability to manage multiple media simultaneously – phone, email, web

High level of professionalism, able to deal with all levels of clients, staff, and company leadership

Must be organized, attentive to detail, flexible, and enjoy administrative challenges.

Luxury Hotel Experience a plus

WORKING CONDITIONS

This is a full-time position with standard working hours. The working environment is in one of Chicago's most distinct and highly appointed office buildings, close to commuter lines. The office space is beautifully and functionally decorated and includes all required technology tools. The incumbent is seated most of the time.

REQUIRED TRAINING

Preferred Travel Group Company orientation

SharePoint – company intranet

Concur Expense System

Travel Management System

hotel member portal)

Loyalty Management System

DISCLAIMER

The above information in this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Salary range : USD $17.78-22.60 / hour; actual compensation within this range will be determined by multiple factors including candidate experience and expertise.

Salary : $18 - $23

Apply for this job

Receive alerts for other Corporate Administrative Assistant job openings

Corporate Administrative Assistant

What are the responsibilities and job description for the Corporate Administrative Assistant position at Preferred Hotels & Resorts?

What is the career path for a Corporate Administrative Assistant?

Not the job you're looking for? Here are some other Corporate Administrative Assistant jobs in the Chicago, IL area that may be a better fit.

We don't have any other Corporate Administrative Assistant jobs in the Chicago, IL area right now.

AI Assistant is available now!