Administrative Office Assistant (Part-Time)

Description

Job Summary:

Maintain accurate records by scanning, filing, and reviewing files within the electronic filing system. Assist in providing support to all departments. Assist with any clerical duties and special projects as needed.

Essential Duties & Responsibilities:

Finance Dept.

• Review documents for accuracy and ensure the electronic image is legible, before archiving
• Be able to run varies errands (i.e. take deposit to the bank, order and pick up lunch, run to the store)

Marketing

• Assist the manager with PBJC marketing events

Administrative

• Special projects and clerical functions for executives, as needed
• Ability to work under pressure and be willing to be flexible with work schedule (i.e. staying late, work weekends)

Shared Duties & Responsibilities:

Communication

• Maintain an open line of communication with physicians and staff, to promote high employee morale and a professional clinic atmosphere
• Handle a variety of matters involving contact with various staff and the public
• Communicate effectively and in a timely manner utilizing the appropriate chain of commend

Organizational Skills

• Skills in organizing work, completing assignments, time management, and achieving goals and objectives

Customer Service

• Skill in customer service and working with a variety of people

Provide Assistance

• Provide information and assistance to the Director of Finance, the Director of Human Resources, the Director of Marketing, and CEO as needed.

Professional Development

• Participate in professional development activities.

Interpersonal Skills:

Professional Image

• Follow dress code.
• Project a pleasant and professional image per company policy.
• Wear identification while on duty.

Flexibility/Stressful Situation

• Respond with flexibility to changing work load and/or assignments.
• Stay organized and function under stressful situations.

Working Relationships

• Ability to establish and maintain effective working relationships with physicians, co-workers, and the public, that harbor a friendly, yet professional interaction.
• Demonstrate willingness to readily interact with other staff members and department leaders.

Initiative

• Exhibit initiative and self-directed behavior.
• Accept responsibility for own professional growth and personal conduct by seeking knowledge in work specific areas, taking advantage of opportunities at work to observe and volunteer.

Independence

• Ability to work independently, make decisions, and solve problems.

Other Duties

• Perform other duties as directed/required, to ensure efficient operations of Premier Bone & Joint Centers.

Adherence to Facility/Departmental Policy:

Confidentiality

• Observe confidentiality of information in regards to patients, physicians, and fellow employees; ability to maintain confidentiality under HIPAA standards.

Attendance/Punctuality

• Maintain a good attendance record and arrive to work punctually.
• Utilize established time clock system appropriately.

Overtime

• Able to substantiate overtime, minimize overtime and adjust hours as needed.

Cell Phone Use

• Cell phone may be used for business purposes only.
• Utilize cell phone for personal use only during breaks or meal periods out of the public eye.

Care of Environment, Equipment, & Supplies:

Clean, Neat, Safe Environment

• Maintain a clean, neat, and safe environment for patients and staff, including personal work areas.

Office Equipment Skills/Malfunctioning Equipment

• Utilizing correct/safe technique when using equipment and notify manager of malfunctioning equipment.

Requirements

Education:

High School Diploma or Equivalent - Preferred

Experience:

Related Office Experience - Preferred

General Accounting Knowledge - Preferred

Physical Requirements:

Seeing - Must be able to read reports and use a computer - Constant

Hearing - Must be able to hear well enough to communicate with physicians, medical staff, administrative staff, and co-workers - Constant

Speaking - Must be able to verbally communicate with physicians, medical staff, administrative staff, and co-workers - Constant

Grasping - Must be able to write and type - Constant

Weight Demands:

Lifting - Must be able to lift up to 25 pounds or less - Occasionally

Working Conditions:

Environmental Hazards

• The fast paced environment may lead to increased levels of personal stress and demand high mental acuity.

Physical Hazards

• Physical harm is possible when performing physical requirements, as listed above.
• Exposure to communicable disease, bodily fluids, and/or toxic substances is possible and can be physically harmful.

Unique Work Schedule/Travel

• May be required to work after hours, on weekends, or holidays.