Administrator Coordinator (Dallas)

About Us
At Prestonwood Landscape Services, we’re dedicated to providing exceptional support and communication to our clients and teams. For over 25 years, our commitment to quality, integrity, and high performance has made us a trusted partner in the landscaping industry. We prioritize strong relationships and proactive communication, ensuring our clients can focus on their business with confidence.

We are committed to:

• Quality of Life: Prioritizing the well-being of our clients and team.
• Integrity: Upholding honesty, transparency, and ethical practices.
• High Performance: Delivering excellence in every project.
• Effective Communication: Fostering open, clear, and proactive interactions.
• Strong Relationships: Building lasting bonds with our clients and employees.

Benefits

• Competitive salary package ($45K - $65K, depending on experience)
• Medical/Dental/Vision insurance
• 401(k) with company match (eligible after 1 year of employment)
• Paid Time Off (PTO) and paid holidays
• Opportunities for professional development

Position Overview
The Admin Coordinator – Irrigation Department is the backbone of our irrigation operations, ensuring that all administrative functions are carried out efficiently and accurately. This role supports the scheduling, record keeping, and communication efforts of the department, acting as a liaison between field teams, Account Managers, and upper management. The ideal candidate is organized, detail-oriented, and adept at juggling multiple tasks in a fast-paced environment.

Job Duties

• Daily Coordination & Communication:

  • Update organizational charts and manage daily schedules based on completed tasks and emergencies.
  • Lead team briefings and huddles to communicate project updates and departmental news.
  • Serve as the primary contact for reporting issues, ensuring clear and timely communication across teams.

• Administrative Operations:

  • Review and update timesheets, ensuring accuracy with technician and Production Manager input.
  • Maintain and manage electronic records, including work orders, inspection tickets, and project documentation (e.g., Aspire).
  • Oversee the cleanup and management of work orders, ensuring that repair, inspection, and pre-approved tasks are processed and closed out promptly.

• Client & Vendor Relations:

  • Act as a liaison between Account Managers, Production Managers, and the Irrigation team, conveying project updates and scheduling changes.
  • Address client inquiries and concerns regarding irrigation projects professionally and efficiently.
  • Provide regular status reports to upper management regarding service calls and project progress.

• Support Functions:

  • Assist in HR and payroll tasks by maintaining employee records and tracking work hours and attendance.
  • Monitor and manage office supply inventory, submitting orders as needed.
  • Support invoicing and database administration tasks, including preparing work orders and estimates in Aspire.

Qualifications

• Required:

  • Bilingual Spanish required
  • High School Diploma or GED equivalent
  • Experience in administrative coordination; familiarity with the irrigation, landscaping, or construction industries required
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and experience with scheduling/electronic record systems (e.g., Aspire)
  • Excellent organizational, time management, and communication skills

• Preferred:

  • Associate’s or Bachelor’s degree
  • Ability to thrive in a fast-paced, multitasking environment

Equal Employment Opportunity and Drug Free Workplace
At Prestonwood Landscape Services LLC, we value diversity and are committed to equal opportunity. We welcome applicants from all backgrounds and do not tolerate discrimination or harassment based on race, religion, gender, age, disability, or any other characteristic protected by law. Employment decisions are based on qualifications, merit, and business needs. We maintain a drug-free workplace and may require pre-employment and random drug testing.